Administrative Assistant

Description

Company Conformance Statements

In the performance of their respective tasks and duties, all employees are expected to conform to the following:

• Perform quality work within set deadlines with or without direct supervision
• Interact professionally with other employees, customers and suppliers
• Work effectively as a team contributor on all assignments
• Support the efforts of management in meeting profit and growth objectives as established in the strategic business plan
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and the organization
• Work safely, within the company guidelines, standard operating procedures (SOP) and Job Safety Analysis (JSA)

Job summary

Reporting to the Sr Manager of Safety and Compliance, The Administrative Assistant is responsible for supporting the Regional Safety Manager in their assigned region. The Administrative Assistant will be responsible for working in the transportation safety software platforms. DQ, HOS, Lytx, Geotab etc. To ensure regional compliance with FMCSA. At times will work with Terminal Managers on safety and compliance overview or guidance,  

Summary of essential job functions

This job includes, but is not limited to, the following duties assigned by current manager:

• Ensure compliance with the Federal Motor Carrier Safety Administration (FMCSA) and US Department of Transportation (DOT) regulations.
• Maintain knowledge of federal, state and local laws and regulations and ensure company compliance of same
• Conduct, and coordinate FMCSA safety-related audits. DQ, HOS etc.
• Assist the Sr. Manager of Safety, through investigations, with the audit program.
• Assist in developing, recommending, and executing changes needed with current programs including, but not limited to DQ, HOS training.
• Assist drivers in troubleshooting ELD-related malfunctions.
• Stay current with new initiatives, work through ongoing system issues, and implement change when needed
• Communicate with Regional Safety Manger on driver issues.
• Assist in monthly reporting.
• Have a good understanding of all of the safety platforms used regularly. 

Requirements

Minimum requirements

Superior interpersonal skills. Ability to get along with diverse personalities, interact tactfully and practice flexibility

Transportation experience (trucking is a plus)

Associates degree (not required but a plus)

Strong verbal and written communication skills

Detail oriented

Ability to maintain a high level of confidentiality

Strong problem solving, organizational, time management and analytical skills

Proficient in full suite of Microsoft Office products

Abilities required

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential job functions.

While performing the responsibilities, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel and to manipulate keys on a keyboard. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision. 

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.