Administrative Assistant

Administrative Assistant

Who We Are
MAY Management Services, Inc. is Northeast Florida's premier provider of homeowner, condominium, and commercial property management services, with over 34 years of professional association management expertise.

What You’ll Do
As an Administrative Assistant, you will play a vital role in ensuring smooth operations and excellent client service by:

• Handling incoming calls and directing communications appropriately.
• Supporting Community Managers by managing association records, communications, and project statuses.
• Preparing Board meeting packets, compliance letters, and work orders.
• Managing community websites and processing architectural review applications.
• Collaborating with Community Managers and Client Accountants to maintain high client satisfaction.
• Responding to homeowner inquiries professionally and promptly.

 What You’ll Need

• Strong organizational and prioritization skills.
• Any background coming from HOA or property management is a BIG plus! 
• Excellent written and verbal communication abilities.
• Ability to work independently and efficiently in a fast-paced environment.
• High sense of urgency and professionalism.
• Proficiency in MS Office and VMS applications.

Education & Experience

• High School Diploma or GED required.
• Familiarity with association covenants, maintenance personnel, and vendor processes is preferred.

What’s In It for You

• Competitive pay and comprehensive benefits, including medical, dental, vision, and life insurance.
• Short-term and long-term disability coverage.
• Supplemental policies for critical illness, cancer protection, and more.

Join MAY Management Services and be part of a dynamic team dedicated to delivering exceptional service!