Administrative Assistant

Are you looking for an opportunity that is more than a job?  Plant your roots and grow with Clean Earth.  Here at Clean Earth, you will have the opportunity for a career in the growing field of environmental sustainability. Clean Earth provides waste solutions to retailers, pharmacies, hospitals, government operations, harbors, manufacturers, and consumers. Clean Earth ensures a cleaner, greener planet for generations to come.  You could be part of the solution! 

Why join Clean Earth? 

In addition to competitive pay, we also offer: 

• Health benefits available Day 1 
• 401k available Day 1 
• 10+ paid holidays/year 
• Free HAZWOPER training and certification 
• Overtime opportunities 
• Ability to be cross-trained into different roles 

Clean Earth is a leading provider of environmental services with over 60 facilities throughout the U.S. We are a division of Harsco Corporation, a global powerhouse with over 11,000 employees. And we were recently named as one of America's Most Loved Workplaces 2022 by Newsweek! 

Are you looking to join a positive, energized team?  Play a part in preserving our planet?

Due to growth, we have a newly created position for a multi-functional Administrative Assistant.  In this role, you will support Customer Service, Sales, reviewing manifests for accuracy, prepare and administer billing, and organize & complete outbound trailer logs and accompanying spreadsheets. You’ll also file, fax, open mail, serve as backup when other office staff is absent.

• Create, review & arrange manifests into packages; and confirm destinations on manifests.
• Assist Sales and Field Technical Services with paperwork, invoicing and customer communications
• Complete spreadsheets for trailer shipments
• File manifests & spreadsheets by date, trailer & destination
• Receive visitors, answer phone calls, check voicemail and provide assistance or direct to the appropriate department. or person; exercise discretion and interpretive judgment with outside vendors.
• Email summary reports to interoffice personnel
• Provide administrative support including faxing, filing, opening mail, etc.
• Mail and ship packages via USPS, UPS, FEDEX as well as stuff & seal mailing

Required Qualifications:

• High school diploma or GED 
• 5+ experience in accounting or billing 

Preferred Skills:

• Any Billing OR Accounting related certification is preferred.
• Proficiency with Microsoft Office Suite - Word, Excel & Outlook
• Experience with manifest preparation
• Ability to work effectively in team environment
• Ability to communicate verbally & in writing in English

Clean Earth offers competitive benefits including health, dental, vision, life, and disability insurance plans starting on the first day of employment; paid time off, wellness benefits, employee discount program, tuition assistance, and a 401k with company matching.

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, gender identity, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

If you have a difficulty applying for any job posted on Harsco Clean Earth’s website because a disability prevents you from using the online system, Clean Earth offers the following alternate application procedure: Call toll free (833) 209-2659 and leave your name, phone number, city and state of residence.  Clean Earth will arrange for an alternate method of applying and will consider your application together with all other applications received for the job.  This line is dedicated to disability applications only.  No other inquiries will receive a response.