Administrative Assistant

Description

Summary: Maintains office operations and procedures; controlling correspondence; designing filing systems; responding emails appropriately, requesting supply requisitions; executing all clerical functions.

Essential Duties and Responsibilities

1. Greet visitors and families and direct them to the proper area
2. Answer and direct phone calls appropriately/take and distribute phone messages
3. Process job applications and inquiries according to the workflow
4. Conduct clerical/administrative duties include filing, answering phone calls, responding to emails, preparing business documents as asked (i.e., memos, letters, etc.), making photocopies, scanning, and faxing documents
5. Maintain office calendar
6. Prepare and send outgoing mailings and packages
7. Schedule meetings and/or conferences as asked
8. Maintain confidentiality
9. Maintain filing for all files
10. Organize and schedule all training for staff required and keep staff compliance Staff and Director must be notified 30 days prior to being out of compliance
11. Monitor and order inventory as needed with approval
12. Maintain professionalism and good customer service
13. Perform other duties as needed or assigned

Requirements

Qualifications Requirements:

• Knowledge of office management systems and procedures
• Knowledge of administrative procedures
• Must have good customer service
• Must be proficient in basic computer skills (including Microsoft Office Suite, keyboarding, email, and internet use)
• Must have effective communication skills (oral and written)
• Must be able to complete complex administrative tasks with minimal supervision
• Must be proficient with social media usage

Education and/or Experience

• Associate degree preferred (but not required)
• 2 years’ administrative experience

**Criminal and Central Registry Background checks will be required**