Administrative Assistant

Description

We are seeking an organized and personable Administrative Assistant to join our team on a temporary basis to assist during the busy summer months. The ideal candidate will manage the front desk, greet visitors, answer phone calls, and perform various administrative tasks, such as filing, creating paperwork for new orders, and assisting in dispatch duties.

Key Responsibilities:

• Front Desk Management: Oversee the front desk area, ensuring it is tidy and welcoming.

• Greeting Visitors: Welcome and assist visitors, providing a positive first impression of the company.

• Answering Phone Calls: Handle incoming calls professionally and direct them appropriately.

• Administrative Tasks: Perform general administrative duties such as data entry, scheduling, and maintaining office supplies.

• Receptionist Duties: Answer phones, take messages, and provide information to callers.

• Filing: Organize and maintain files, ensuring documents are easily accessible.

• Creating Paperwork for New Orders: Prepare and process paperwork for new orders, ensuring accuracy and completeness.

• Assisting in Dispatch Duties: Support dispatch operations by coordinating schedules and communicating with drivers.

Qualifications:

• Experience as an administrative assistant or receptionist a plus.

• Proficiency in MS Office (Word, Excel, Outlook).

• Excellent communication and interpersonal skills.

• Strong organizational and multitasking abilities.

• Ability to work independently and as part of a team.