Administrative Assistant

Position Summary:
Knobelsdorff is seeking a proactive and highly organized Administrative Assistant to support the Vice President of Energy. This key role will be instrumental in ensuring the seamless execution of daily operations, helping drive departmental efficiency and supporting strategic initiatives. The ideal candidate will be a skilled communicator, problem-solver, and detail-oriented professional who thrives in a fast-paced, mission-driven environment.

Key Responsibilities:

• Provide high-level administrative assistance to the VP of Energy, including managing calendars, meetings, emails, and travel arrangements


• Prepare and edit reports, presentations, correspondence, and other documents


• Act as the liaison between the VP and internal/external stakeholders


• Organize and coordinate department meetings, including agendas and materials


• Take detailed meeting notes and drive assigned action items to completion


• Track deadlines, deliverables, and key performance indicators


• Assist in monitoring project timelines and milestones


• Collaborate with divisional leadership on key initiatives and projects


• Identify opportunities to streamline workflows and improve efficiency

Qualifications:

• Minimum of 3 years of experience in administrative support, preferably supporting executive leadership


• Experience in the energy, construction, or engineering sectors is a plus


• Exceptional organizational and multitasking abilities


• Strong problem-solving skills and ability to think critically 


• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)


• Excellent written and verbal communication skills


• Professional discretion, integrity, and confidentiality

Physical Requirements: 

• Must be able to sit, stand, kneel, stoop, walk, and sit for extended periods of time


• Must be physically capable of lifting and carrying up to 25 lbs.  


• Accessibility: If you need ADA accommodations as part of the employment process, please contact Knobelsdorff Human Resources via email   [email protected].  

Why Work for Knobelsdorff   

In the early 1980s, in a small garage on a plot of family-owned land, Knobelsdorff Enterprises began. At the beginning KE was a small operation, serving local agricultural and industrial facilities. Three decades of hard work, and a commitment to excellence has grown KE into four divisions. Teamwork, and dedication to our core values has expanded our operations nationwide and have grown to surpass 600 employees. We continue to grow, and drive success with the same steadfast dedication, and core values since the start. Join us today!   

• We offer our employees a career with plenty of room to grow. We offer customizable training programs, and educational stipends so employees can continue to develop.   

• Great benefits with a wide selection of options to choose from. Our benefit package includes a competitive compensation and benefits package, including paid health, dental, life, long-term disability, vacation, and a 401(k)-retirement plan with company match  

• We offer an unparalleled culture that allows employees a work/home balance that fits their lifestyle choices. We have paid vacation based on years of service, as well as unpaid vacation to meet your own work/life balance choices.   

• We have full time work booked years in advance to offer you sustainable employment.   

• For more about our culture visit our careers page at https://www.knobelsdorffenterprises.com/careers    

EEO   

Knobelsdorff is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.  

Equal Opportunity Employer, including disabled and veterans.  

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