Administrative Assistant

Description

Cathedral School in St. Joseph, MO is seeking a full time-12 month administrative assistant. This position is responsible for providing secretarial and related office services for the school. This position reports directly to the Principal. School is a PreK-8th grade education ministry for the Catholic Diocese of Kansas City-St. Joseph, Missouri.

Essential Duties:

• Answer phones, check voicemail, email and other correspondence.
• Prepare, sort, and send all incoming and outgoing mail.
• Welcome visitors and provide resources as needed.
• Oversee daily office operations to maximize efficiency. 
• Maintain office supplies and equipment.
• Draft and edit documents, emails, and reports.
• Assist in preparing presentations and material for meetings.
• Help with planning/organization of the annual fundraisers.
• Handle multiple, competing priorities.
• Collect and document tuition payments.
• Any other duties as assigned by the administrator.
• Provide first aid and distribution of medicines as prescribed by medical professionals.
• Coordinate with cafeteria staff.
• Schedule substitute teachers.
• School newsletter
• Track attendance, tardiness, control access to the building, etc.

Knowledge, Skills and Abilities:

• Handle records and sensitive issues with confidentiality, empathy, and compassion.
• Demonstrate exceptional communication Skills (verbal and written). Demonstrate high attention to detail and accuracy.
• Work independently with confidence.
• Strong organizational skills.
• Manage filing systems and ensure proper record-keeping (ie. Sycamore attendance, lunch program, immunization).
• Food and nutrition service training
• Enter cash receipts
• Maintain a substitute program.
• Assist in back-to school lists

Education and Experience:

• A minimum of a high school diploma or its equivalent.
• Current first aid and CPR certification.
• Prefer 3 or more years’ experience in a professional setting.
• Intermediate to advanced skills using Microsoft Office, Google Suite, Canva or other similar software platforms.
• Familiarity with the Catholic understanding of ministry is an asset. 

Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.

St. Joseph Catholic Academy offers a comprehensive benefits program, including medical, dental and vision plans, STD/LTD fully paid by the employer, retirement plans including a 403b plan and a defined benefit pension plan. Paid time off includes generous Vacation and Sick leaves, plus paid Holidays.