Administrative Assistant

• Provide customer service by monitoring door and answering phones
• Print documents associated with processing new orders – green copy, shop copy, barcodes and attached documents. Stamp with required information and distribute paperwork
• Send Order Acknowledgements to customers and update order notes
• Double check shipments for completion and accuracy.
• Print invoices – mail / email to customers and electronically file
• Maintain ready to ship report
• Review completed barcodes for operation completion and material issues; issue tooling usages; scan and electronically file; update order notes and distribute hard copy
• Assist with HR items – manage Cintas uniforms, schedule interviews, send new hire paperwork to new employees, E-Verify, add to Visual and Quality databases, print New Hire Training forms
• Plan/help plan monthly and quarterly company celebrations
• Schedule break room cleaning
• Provide backup to Accounts Payable
• Provide backup to Shipping – creating pack lists and other required shipping documents and communicating with customers
• Exercises judgment within defined procedures and practices to determine appropriate action.
• Maintain a safe and clean work environment
• Safety Sensitive Position
• Other duties as needed or required

Special Requirements:

-Safety Sensitive: This job is designated by Valley Forge & Bolt Mfg. Co. as a safety-sensitive position because it includes tasks or duties that Valley Forge & Bolt Mfg. Co. in good faith, believes could affect the safety or health of the employee performing the task or others (ARS 23-493). An applicant or incumbent may be disqualified, disciplined, or terminated, if they are determined to be positive for marijuana or its metabolites, regardless of cardholder status.

-Drug-Free Workplace Act of 1988. Valley Forge & Bolt Mfg. Co. is a federal contractor. Applicants who receive a conditional offer of employment will be subject to urinalysis and/or blood screening or other medically recognized tests designed to detect the presence of alcohol and/or drugs as a condition of employment.

Further, as a condition of continued at-will employment, employees are subject to urinalysis and/or blood screening or other medically recognized tests designed to detect the presence of alcohol and/or drugs as set forth in the Company's Drug-Free and Alcohol-Free Workplace Policy and Substance Abuse policy. Refusal to take such tests may result in withdrawal of a conditional offer of employment or termination of employment.

Applicants will be considered without discrimination because of race, color, religion, sex, national origin, ancestry, citizenship, age, physical or mental disability, veteran or military status, genetic information, pregnancy, or any other category protected by applicable law. Valley Forge & Bolt Mfg. Co. also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws.