Administrative Assistant

Description

As an Administrative Assistant, you are responsible for managing the coordination of services to clients and visitors within the office. This role will require a positive team attitude and support for the office and front desk environment. This position will have the opportunity to become licensed in insurance and service clients. 

Core Duties and Responsibilities

• Answer phone calls that come into our main line
• Use systems to look up customers and transfer calls 
• Greet visitors 
• Distribute incoming mail, as well as prepare and send outgoing mail, including packages
• Assist in scheduling conference rooms as needed
• Support the team by scanning policies, downloading documents, and uploading documents into agency system
• Ordering and stocking office supplies for home office and assist other offices as needed
• Assist with printing and assembling sales and client materials as needed
• Assist in ordering lunches 
• Assist with planning office events
• Partner with vendors on office equipment and supplies in the market
• Keep front reception space, kitchen, and conference room tidy
• Assists with light cleaning/organizational duties as needed.
• Assists with building communication to other tenants as needed
• Assist with projects as determined by leadership
• This position has the opportunity to become licensed in insurance and service clients

Requirements

• 2-year degree preferred or equivalent experience
• At least 1 year of customer service experience, preferably in the food and beverage or retail industry
• Ability to organize and prioritize work responsibilities 
• Highly effective interpersonal skills
• Independent and a self-starter
• Ability to maintain a professional demeanor in an office environment
• Strong communication skills, written and verbal
• Microsoft Outlook and Excel knowledge preferred
• Able to adapt to and lead in an environment that is fast paced and lead others through change