Administrative Assistant

The Administrative Assistant for Professional Development supports the Professional Development department in creating effective learning experiences for employees at MHA. This role requires strong organizational skills and a commitment to enhancing systems within a collaborative team environment. The position emphasizes efficiency and exceptional customer service.

Key Responsibilities

• Schedule training sessions for employees.
• Enter data into Excel or Relias (training provided).
• Maintain employee compliance records.
• Create and manage forms and worksheets.
• Coordinate with vendors for deliveries, purchases, and maintenance.
• Organize training files in both physical and electronic formats.
• Take meeting minutes during relevant discussions.
• Schedule meetings and appointments with various departments, vendors, and stakeholders.
• Send reminder calls/texts to team members regarding appointments, training, and meetings.
• Act as a liaison between departments and other administrative professionals.
• Assist in managing schedules, open positions, and onboarding processes.
• Perform administrative tasks such as copying, compiling reports, and scanning records.

• Ability to work efficiently within a diverse team.
• Strong organizational skills with the capacity to manage multiple priorities.
• Proficient notetaking and adherence to established processes and procedures.
• Familiarity with confidentiality protocols and a commitment to upholding them.
• Respectful and professional interaction with team members, vendors, and contacts.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and OneNote; knowledge of Access is a plus.
• Willingness to learn new software, including Complete Payroll, EHANA (electronic health record), and RELIAS (online training portal).
• Competence in basic administrative tasks such as phone communication, scanning, emailing, and meeting coordination.
• Basic math skills to assist with financial transaction auditing.
• Ability to create forms, newsletters, reports, spreadsheets, and other organizational tools.

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (403B, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Long Term Disability