Administrative Assistant

Job Title: Administrative Assistant  

Location: Headquartered in Johnstown, PA

Company: Advanced Office Systems, Inc.

About Us:

Advanced Office Systems, Inc. has over 40 years as a leading provider of office solutions, delivering top-notch products and services to businesses of all sizes.  We pride ourselves on our commitment to innovation, customer service, and reliability.  We are currently seeking a dedicated and experienced IT Support Specialist to join our team.

Position Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in daily office operations. The ideal candidate will be proactive, efficient, and comfortable handling a variety of administrative tasks in a fast-paced, tech-focused environment.

Key Responsibilities:

• Answer and direct phone calls; greet and assist visitors


• Work with the collections of past due accounts


• Maintain organized filing systems for physical and electronic documents


• Support sales and service departments with scheduling, reporting, and customer follow-up


• Report to the Director of Operations


• Assist with various administrative tasks


• Provide excellent customer service to clients, vendors, and partners

Qualifications:

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)


• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and basic CRM or ERP systems


• Excellent written and verbal communication skills


• Strong attention to detail and organizational skills


• Ability to manage multiple priorities and meet deadlines


• Professional demeanor and a team-oriented attitude

Additional Requirements:

• Current driver’s license.


• Reliably functioning vehicle.


• Vehicle insurance.


• Working hours 8:00 am to 5:00 pm.


• Will work from our headquarters office in Johnstown, PA.

What We Offer/Benefits 

• Competitive hourly rate, based on experience. 


• Opportunities for growth in a technology-driven environment. 


• Supportive team culture with a commitment to customer success. 


• Premium Healthcare benefits, including medical, dental and vision. 


• 401K plan. 


• PTO Plan and aggressive vacation package.

Advanced Office Systems, Inc. is an Equal Opportunity Employer