Administrative Assistant

Administrative Assistant

Would you like:

• To work in a fast-paced environment but relax on beaches and ski slopes only minutes away?


• The stability of a proven product line, with the excitement of developing new products for future success?


• To own the company you work for?

If so, come and check us out. We are Howell Laboratories Inc., a 100% Employee-Owned Company in Bridgton and Gorham, Maine. For more than 50 years, our Bridgton location has supplied specialty air drying, water treatment, and moisture measurement equipment for maritime markets. You will find us on every major US naval ship in the fleet. At our Gorham location, ODAT Machine, we have been providing machined components to various customers for over 25 years.

POSITION: Administrative Assistant

STATUS: Non-Exempt

REPORTS TO: Government Contracts Manager

DIRECT REPORTS: 0

LOCATION: Bridgton, Maine

Position Summary:

The Administrative Assistant submits quotes and enters orders. This role works closely with production planning and production to assist in the smooth and timely delivery of quotes and orders, and adherence to agreed-upon terms. The Administrative Assistant will also be one of the Company’s contact points, forming relationships with clients related to quotes, orders, and tracking shipments.

Job Requirements:

• Proficient in Microsoft Office Suite.

• Prepare and enter sales quotes.

• Assist with daily sales emails.


• Track new orders and follow the progression throughout production.


• Communicate with Customers regarding returns, orders, shipping, and tracking information, permissions to ship orders early, and notifications of delays.


• Organize files and manage the sales file database.


• Confirm that terms and delivery dates are accurate.

Education:

•  Associate degree in Business Administration, Accounting, or a related field, or 2 years of relevant experience preferred.

Abilities:

• Proficient in Microsoft Office Suite.


• Excellent organizational skills and attention to detail


• Ability to work with deadlines in a fast-paced setting.


• Excellent data entry skills.


• Ability to review and modify processes/work instructions.


• Lift various loads up to 15 lbs safely as required.


• Excellent communication and customer service skills.

Preferred but not required:

• Knowledge of shipping terms for international and domestic.


• Knowledge of contract principles and procedures.