Administrative Assistant

Description

The Archdiocese of Kansas City in Kansas is the Catholic Church in Northeast Kansas: Growing as Disciples of Jesus; Making Disciples for Jesus. The Administrative Assistant position supports the work and ministry of the Offices of Marriage & Family Life and Children’s Catechesis. This position is responsible for general administrative responsibilities to support each office as well as coordination of events and program logistics. The position is full-time, and will average 40 hours per week. This position is onsite with work completed in the office. The schedule for this position will require occasional evening or Sunday events (3-4 per year). 

Duties and Responsibilities:

• Answer phones, respond to emails, manage files, and handle mailings and other clerical tasks.
• Process reimbursements, credit card statements, mileage vouchers, and manage accounts payable/receivable, including parish billing and payment tracking.
• Provide administrative support for Totus Tuus summer program including assisting with supply orders, printing materials, and organizing resources. 
• Plan and coordinate the annual 50th Wedding Anniversary Mass, including designing invitations, certificates, and event programs.   
• Create and maintain databases and tracking systems for ministry programs and events.
• Design flyers, invitations, and promotional materials using tools like Canva or MS Publisher.
• Update basic website content and assist with social media communications.

Knowledge, Skills and Abilities: 

• Ability  to work independently as well as part of a team.
• Effective verbal/written communication skills.
• Accuracy and attention to detail.
• Build and maintain collaborative relationships with parishes. 

Qualifications

• High school diploma or equivalent required; associate’s degree is preferred.
• Previous administrative experience is strongly preferred.
• Proficiency  in Microsoft Office including Word, Excel, PowerPoint, and Publisher is required.
• Familiarity with platforms such as Flocknote, DocuWare, Canva, and WordPress is a plus.
• Bilingual in Spanish/English is a plus.
• Practicing Catholic in good standing is preferred.

Note: All employees are required to consent to a background check, commit to our Code of Conduct and Statement of Foundational Principles as they relate to employment policies and complete Safe Environment training before hiring. 

The Archdiocese of Kansas City in Kansas offers a comprehensive health and welfare benefits plan including medical, dental and vision, a 401k plan that includes matching contributions, as well as generous paid time off policies such as vacation, sick leave and paid holidays.