Administrative Assistant

Description

A highly organized and detail-oriented Administrative Assistant supporting daily operations within a manufacturing environment. Responsibilities typically include coordinating events, managing office communications, running reports, maintaining records, and supporting departmental needs such as sales, engineering, and production. 

Acts as a key liaison between management, floor staff, vendors, and customers to ensure smooth workflow and timely communication. Demonstrates proficiency in office software, document management, and administrative processes, while understanding the fast-paced and compliance-driven nature of manufacturing settings.

Primary Responsibilities

• Lead by example with a Safety First mindset in every task
• Coordinate internal and external events such as meetings, trainings, company celebrations, or vendor visits. 
• Arrange travel, catering, room setup, AV equipment, signage, and supplies. Ensure all logistical details are confirmed and communicated in advance.
• Arranging for meals, snacks and reloading drinks
• Run various production and sales reports
• Update the Sales Dashboard monthly
• Answer calls as backup to sales team as needed
• Ability to enter orders when sales needs support
• Create and Order Business Cards
• Manage serial number entry in ERP system
• Create/maintain Bills of Material (BOM) 
• Update production  as jobs are released from Engineering
• Enter certification reports for certified vessels
• Maintain engineering document database 
• Create job files for engineering/production as needed
• Additional duties as assigned

Requirements

 Required

• High School Diploma or equivalent
• 3-5 years of administrative or office support experience 
• Experience in manufacturing environment

Preferred

• Associate’s or bachelor’s degree in business administration or a related field (preferred but not always required)
• Experience supporting executives, sales, engineering, or production departments