Administrative Assistant

Description

JOB SUMMARY

Receive and welcome customers, vendors, and other visitors. Assist the division with general administrative tasks. Confirm appointments, offer information, and direct callers to the appropriate personnel.  

RESPONSIBILITIES 

• Answer phones, take messages, and direct callers to appropriate person. 
• Assist in data entry and other routine duties.
• Perform weekly invoicing to homeowners for all jobs being installed that week.
• Perform administrative tasks to close out jobs including scanning certificates of completion, delivering checks to credit, and funding jobs from Service Finance.
• Apply for permits in all cities where we have upcoming installations.
• Manage the permit process, including the registration process that needs to be done annually.
• Assist with uniforms and attire for existing employees as well as new employees who start with the division.
• Keep records and organize install crew insurance documents as well as lead certification.
• Assist with lunch and other meal orders for individual departments, customer visits, and quarterly update meetings.

MINIMUM QUALIFICATIONS

Previous administrative assistant experience

Adaptable to daily changing situations

Experience in a fast-paced environment

Gunton Corporation is pleased to be an equal employment employer. Decisions concerning employment, transfers, and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law.

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