Administrative Assistant

• Provide administrative support to the Executive Assistant and executive team
• Coordinate and schedule conference calls, meetings, and appointments
• Prepare, package, and manage shipping logistics (e.g., FedEx)
• Assist with quarterly conference call logistics and documentation
• Help organize and send seasonal communications such as holiday cards
• Maintain and update contact lists, mailing lists, and internal databases
• Support the preparation and formatting of executive publications and presentations
• Assist with event logistics and coordination
• Perform general office duties such as filing, printing, binding, and supply management
• Handle confidential information with discretion and professionalism
• Take on additional administrative projects as assigned

• 2+ years of administrative or office support experience
• Strong organizational and time management skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to manage multiple tasks and deadlines with accuracy
• A proactive, can-do attitude and willingness to learn
• Experience supporting executives or working in a corporate environment is a plus

• Be part of a respected and growing organization
• Work alongside and learn from experienced executive support professionals
• Opportunity to grow your career in a dynamic, fast-paced environment

MANAGEMENT HAS THE RIGHT TO REVISE THIS JOB DESCRIPTION AT ANY TIME. THE JOB DESCRIPTION IS NOT A CONTRACT FOR EMPLOYMENT, AND EITHER YOU OR THE EMPLOYER MAY TERMINATE EMPLOYMENT AT ANY TIME, FOR ANY REASON, WITH OR WITHOUT NOTICE