Administrative Assistant

Job description

ALPHA Landscapes is a 100% new-construction focused landscape firm working with the top general contractors and developers in the area. We pride ourselves on creating an environment where our employees look forward to coming to work everyday, and being part of a TEAM that sets them up for success, all while working on the top construction projects in central Iowa.

ALPHA Landscapes started with a pickup truck and a wheelbarrow in 2018 and has now grown into the largest commercial landscape construction firms in Iowa with top of the line trucks and equipment, and 50+ employees operating out of our Johnston office.

Benefits include:

• Paid time off and paid holidays


• Retirement plans with 3% company match


• 100% company funded life insurance


• Health insurance options

Job Title: Administrative Assistant

Employment Type: 25-40 hours per week

Compensation: $20-$25/Hour

Job Summary:

We are seeking a reliable and detail-oriented Administrative Assistant to provide administrative and clerical support to our team. The ideal candidate will assist with project documentation, communications, and daily operations.

Key Responsibilities:

• Provide administrative support to the office manager, project managers, superintendents, and other team members.
  
  


• Send AR correspondence to clients and vendors, follow up on past due accounts
  
  


• Process timesheets and expenses.
  
  


• Maintain filing systems—both electronic and paper-based—for quick and accurate document retrieval.
  
  


• Assist with job site safety logs, compliance documents, and insurance certificates.
  
  


• Order office and job site supplies as needed.
  
  


• Perform general office duties including answering phones, greeting visitors, and managing correspondence.
  
  

Qualifications:

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
  
  


• Previous experience in a construction or related administrative role preferred.
  
  


• Familiarity with construction software such as Procore, Buildertrend, or Quickbooks is a plus.
  
  


• Strong organizational and multitasking abilities.
  
  


• Excellent written and verbal communication skills.
  
  


• Ability to work independently and as part of a team in a fast-paced environment.