Administrative Assistant

ADMINISTRATIVE ASSISTANT

Department: Administration

Supervisor: Tribal Administrator

In-House/Tribal Only Applications Due:  7/18/2025

All Other Applications Due: UNTIL FILLED

Status: 30+/Benefited

Salary: $15.00/hour

Job Summary:

This position works under the direct supervision of the Kaibab Paiute Tribe Tribal Administrator and provides administrative and secretarial support for the Administrator and those who work closely with the administrative office.  These may include the Chairperson and Department Directors with the main duties focused on the organization and filing of grant-related documents and other important records. 

Duties & Responsibilities:

• Establishes, develops, maintains and updates filing system for grants administration and Tribal Administrator


• Types and designs presentations, general correspondence, memos, letters, charts, tables, graphs, and agendas


• Makes phone calls, researches/locates requested information, assembles highly confidential and sensitive information


• Acts as a liaison with Departments/Directors and assists in retrieval of information from files when needed and the collection of data


• Schedules and organizes certain activities such as meetings, conference calls, travel, projects, and department meetings/appointments relating to the Administration


• Attends meetings as needed to take meeting minutes


• Organizes large volumes of information for Administration and Departments as needed


• Assists Departments with procurement of necessary supplies and researches pricing on non-recurring purchases when needed


• Performs other job-related duties as assigned to maintain and enhance departmental and agency operations.


• Serves as backup to tribal receptionist in greeting visitors, answering telephones, and distributing mail.

Minimum Qualifications:

• Ability to plan, prioritize and organize diversified workload


• One years of office related experience preferred


• Must be competent in Microsoft Office


• Must be able to work independently and as an integral part of a team as workload demands


• High School Diploma/GED required; some post-secondary education preferred


• Possess a valid driver’s license, have a clean driving record


• Must be able to maintain strict confidentiality

The Kaibab Paiute Tribe is committed to providing a drug-free workplace for its employees, volunteers, and the community it serves. By Kaibab Paiute Tribe policy, this position requires pre-employment, accident, and random drug testing.

Candidates will be required to understand the importance of confidentiality and sign a Confidentiality Agreement.