Administrative Assistant

Salary: Starting at $20.00/hr + (Depending on Experience & Education)

Schedule: Monday-Friday 8:00am-4:30pm

Position Overview:

Children’s Home Society of South Dakota is seeking a Full-Time Administrative Assistant to provide administrative assistance and complete various tasks for the department. As a leader in compassionate, trauma-informed care, Children's Home Society is committed to fostering equity and inclusion in all aspects of our work.

By joining our team, you will make a difference every day—creating positive change for individuals, families, and communities. Each smile, hug, and heart you touch will reflect the meaningful impact of your work.

Benefits of Employment at CHS:

• Work-Life Balance: Monday-Friday Daytime Hours (No Nights or Weekends)
• Comprehensive Benefits: Equal up to 30% of your salary. Two health insurance options (Traditional Plan & High Deductible Health Plan with HSA), vision, dental, employer-paid Group Life Insurance and Accidental Death & Dismemberment (AD&D), Short Term & Long-Term Disability, and additional voluntary life and critical illness plans.
• Financial/Education Assistance: Up to $200 per month in tuition reimbursement or student loan repayment for qualifying employees.
• Competitive Compensation: $20.00/hr +(Depending on Experience & Education) with yearly merit based increases.
• Generous Paid Time Off: Includes a generous PTO package with 40 hours upfront, 10 paid holidays, and 8 hours "Day of Service" for volunteering in the community.
• Retirement Plans: Once entry into the plan, employees receive a 3% employer contribution each pay period and up to an additional 5% annual contribution. Employees are 100% vested after 4 years of credited service.
• Referral Bonuses: Earn up to $1,000 for referring new employees.

What You'll Do:

• Office Management: Ensure office supplies are always in stock.
• Administrative Support: Answer telephone, route callers and distribute messages. Receive and distribute incoming mail and prepare and post outgoing mail. Review invoices and provide to Accounts Payable as needed. Receive and document in-kind donations. Schedules meetings, appointments and vehicles.
• Travel and Logistics: Arrange travel itineraries, accommodations and transportation for staff. Process expense reports as needed.
• Document Management: Assimilate and type reports and correspondence. File administrative correspondence and reports. Scan, photocopy, and file documents as needed. Ensure the confidentiality and security of sensitive information.
• Visitor and Guest Support: Greet and assist visitors and guests. Ensure a welcoming and professional reception area.
• Meeting Support: Order food as needed for events. Maintain conference room reservations. Setup and cleanup food as needed for meetings.
• Data Entry and Record Keeping: Maintain confidentiality and security standards at all times. Maintain employee calling tree.
• Oher Duties: Other projects as assigned for administrative and program staff. Attend assigned meetings and training.

What We'll Love About You:

• You are a team player that promotes a positive work environment.
• You are capable of handling highly sensitive, confidential information.
• You are able to effectively communicate.
• You align with our mission, vision, and values.
• You are organized and are able to pay strong attention to detail.
• You are able to have professional and kind client and public interactions.
• You are able to show awareness and respect for the diverse cultural backgrounds of our employees and clients.

Education:

• High school diploma required.

Experience:

• One year administrative experience desirable.
• Knowledge of and ability to use personal computers and software utilized by office.

Physical Demands and Work Environment:

Normal office environment with minimal exposure to dust, noise, etc. Extended PC viewing and keyboarding required. Extended periods of sedentary work required.