Administrative Assistant

This position is responsible for facilitating various types of business letters, forms, agreements, and documents, and assisting employee-owners in performance of tasks. This may mean transcribing dictated/recorded notes, typewritten notes, or proof and format another person’s word-processed documents. This position requires a team player with a strong customer service orientation. The ideal candidate will pitch in willingly as needed to help in the work of other administrative staff.

Responsibilities

• Provide word processing support using Microsoft Word (2016 or newer)
• Contract preparation, primarily done in ACD5 software.
• E-mail correspondence
• Prepare meeting minutes from handwritten, typed, or dictated notes.
• Letters and other correspondence
• Electronic filing of documents
• Packaging for mail, freight, or messenger delivery
• Provide phone/front desk back-up as necessary
• Attend division meetings and keep track of schedules, necessary documents, etc.

Examples of job responsibilities are not intended to be all inclusive. TESSERE reserves the right to assign additional responsibilities as needed.

Knowledge, Skills, and Abilities

• Typing proficiency with standard qwerty keyboard.
• Proficiency in Microsoft Word (2016 or newer) and Excel (2016 or newer)
• Familiarity with Microsoft Project is preferred.
• Strong written and verbal communication skills using the English language
• Customer and personal service
• Assess customer needs
• Meet quality standards for services
• Maintain a calm demeanor
• Effective time management skills
• Able to adapt to changes in priorities, policies and procedures
• Ability to operate standard office equipment and keyboards.
• Ability to lift and manipulate packages and other items up to 50 pounds.
• Be able to visually recognize people and observe monitors.
• Ability to walk short distances and drive a standard vehicle.

An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.

• 2–4 proven years of experience in similar roles is preferred.
• Applicants with experience in the built environment will be given preference.
• Typing speed minimum of 60 words-per-minute with a minimum accuracy level of 90 percent
• Able and willing to complete the following required pre-employment assessment exams in:
• Typing
• Microsoft Word
• Spelling/grammar
• Proofreading

Equivalent combinations of education and experience will be considered.