Administrative Assistant

Coolidge Wall Co., L.P.A. seeks an Administrative Assistant to provide administrative and clerical support to the Administrative Team at its offices in downtown Dayton.  A professional, friendly demeanor is always an asset and will fit in well with the culture of the firm.   

Job Description

• Ability to complete tasks independently and provide status updates without prompting


• Must be self-motivated, efficiently manage time, and prioritize tasks to meet deadlines


• Maintain confidentiality in workplace


• Excellent written and oral communication skills


• Outstanding organization, interpersonal, and administrative skills


• Must possess a willingness to learn other software utilized by the firm along with a high level of proficiency with Outlook, Word, and Excel. PowerPoint a plus


• Excellent attention to detail with the ability to multi-task


• Event planning and coordination of events


• Assist HR with required filings and annual/quarterly reporting to ensure compliance

• Prepare and edit correspondence, presentations, reports, and other documents


• Coordinate logistics for meetings, including agendas, minutes, and follow-up items


• Monitor and manage project timelines and deliverables on behalf of leadership

• Provide general office support by maintaining schedules and calendars, preparing expense reports, submitting invoices for payment and assisting with light errands as required


• Assist with basic human resources and accounting tasks

Generous pay and benefits are available to the right candidate. If interested in learning more about what Coolidge Wall can offer, please click the Apply for This Job button.