Administrative Assistant

Summary

Responsibilities

• Perform general office support tasks associated with onsite location.
• Assist with department communications, including taking calls, responding to emails, and interfacing with external and internal guests.
• Maintain an organized filing system of paper and electronic documents.
• Record meeting minutes from meetings.
• Conserve department leadership's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; reviewing quality related documents for accuracy and compliance; initiating telecommunications.
• Perform correspondence, PowerPoint presentations, senior level meeting agendas, internal and external email communication.
• Assist in information gathering by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Compile expense reports and maintain expense tracker spreadsheet as requested.
• Suggest more efficient ways to run the office and troubleshoot malfunctions.
• Uphold a strict level of confidentiality.
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Perform other duties as assigned by manager.

Minimum Qualifications

• High School Diploma required.
• Typically, ten years of experience required.
• Proficiency using Microsoft Office Tools (Word, Excel, PowerPoint, Outlook).
• Project coordination experience.

Benefits:

All eligible employees enjoy an excellent benefits package, including medical/dental/vision insurance, short/long-term disability, life insurance, 401(k), paid time off including holidays, and tuition reimbursement.

EEO Statement:

MSTI is an equal-opportunity employer. All qualified candidates, including individuals with disabilities and protected veterans, are encouraged to apply. MSTI is an E-Verify employer. If you have difficulty using the online application system or need an accommodation to apply due to a disability, please email: [email protected].

EEO Employer/Vet/Disabled