Administrative Assistant

Core Values:

• High Performance

• Serve Other 

• Professionalism 

• Integrity 

· Continuous Improvement 

Position Description:

Performs various administrative support and office activities. This position also plays an important role in being the voice and face of Entek when customers call or visit the office.

Role Responsibilities:

· Answer/transfer phone calls and greet walk-ins

· Pull filter/parts, prepare invoices and complete purchasing transaction for counter sales

· Maintain safety board

· Separate and distribute mail and interoffice mail

· Receive checks and cash 

· Process credit cards

· Prepare daily deposits

· Responsible for petty cash

Weekly:

· Receive purchase orders

· Job cost colored sheets (inventory)

· Input timecards calculations into timecard tracker sheet 

· Job cost labor

· Job cost colored sheets (inventory)

· Create job files

· Scan paperwork into job files 

· Create and maintain Cascading Messages slideshow

As Needed:

· Complete inventory transfers 

· Maintain postage meter

· Order office supplies, printer supplies and printed materials 

· Responsible for office and field supplies

· Keep colored sheets and other forms in stock for field use

· Maintain training records. 

· Other duties as assigned 

Quarterly:

· Prepare picks and commissions list for Quarterly Breakfast Meeting 

Skills and Qualifications:

• Excellent written and verbal communication skills

• Excellent listening skills

• Dynamic customer relationship skills

• “Can do” attitude and willingness to lend a hand where and when needed

• Exceptional time management and prioritizations skills

• Detail oriented

• Organized

• Ability to multitask and manage competing priorities

• Intermediate skill level in Microsoft Word and Excel

• Intermediate computer skills

• Ability to project a positive image of oneself and of the company

• Good personal grooming and hygiene consistent with a professional work environment

• Must have a valid driver’s license and a clean driving record

• High school diploma or equivalent

• Ability to pass a pre-hire drug screen and background check