Administrative Assistant

Position Overview

The Administrative Operations Assistant (AOA) plays a critical role in supporting the Production and Operations Department by managing shipping logistics, procurement activities, and administrative tasks. This position ensures operational efficiency and cost-effectiveness by collaborating with logistics partners, vendors, and internal teams. The AOA directly impacts the department's success by maintaining organized systems, optimizing processes, and contributing to the achievement of key business objectives.

What you'll do

• Oversee the efficient handling of incoming shipments via UPS and coordinate with the Purchasing Manager.


• Supervise the packaging and handling of outgoing shipments using the SunPro System.


• Manage procurement of UPS labels and ensure accurate documentation of shipments via the Shipping Log.


• Collaborate with logistics partners to optimize international shipping processes.


• Provide administrative support to the Director of Manufacturing and Director of Operations.


• Maintain organized documentation and filing systems for the Manufacturing Plant.


• Assist in procurement activities, including vendor negotiations and maintaining purchase records.


• Collaborate with internal teams (e.g., Finance, Dealer Support Specialists, Resource Control) to resolve discrepancies and ensure smooth operations.


• All other duties as assigned

Who you are

• 1–3 years of experience in shipping, logistics, or warehouse office operations, preferably in a manufacturing or industrial environment.


• 1–3 years of experience in purchasing or procurement support, including vendor coordination and order tracking.


• Familiarity with shipping platforms and logistics tools such as UPS WorldShip.


• Proven ability to manage and maintain inventory systems, including recordkeeping of materials like powder coating.


• Strong organizational and time management skills.


• Proficiency in computer utilization and documentation control.


• Team-oriented with strong collaboration and communication skills.


• Adaptable and able to multitask in a dynamic work environment.


• Attention to detail and problem-solving skills.


• Physical ability to lift up to 40 lbs independently.

What's in it for you?

• Hourly salary: $20.00


• Generous benefits package including medical, dental, vision, life, disability


• A company culture that prioritizes internal development and professional growth


• Time off with pay


• 401(k) plan with a degree of employer matching


• Paid parental leave


• Wellness programs and product discounts

Please note, all offers presented to candidates are carefully crafted to ensure market competitiveness, equity, and reflect the individual candidate’s education, experience, skills and potential.
Hunter Douglas is an Equal Opportunity Employer and complies with applicable employment laws. EOE/M/F/Vet/Disabled are encouraged to apply.

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