Administrative Assistant

Job Summary:

A dependable, and well-organized Administrative Assistant to handle day-to-day clerical duties for the Mechanic Shop. The Mechanic Admin will provide direct support to the head mechanic by upkeeping equipment files, recordkeeping, and other tasks as described below.

Duties/Responsibilities:

• Create and sort work orders for recordkeeping
• Upkeep equipment files daily
• Record all work orders and PMs in equipment files
• Assist with equipment audit(s) as needed
• Record and input work order data in spreadsheets for each month
• Fax/email or mail DOT inspection reports to the DOT Motor Vehicle Safety Office
• Merry up work orders and invoices for filing and recordkeeping
• Research and order parts as needed
• May be required to pick up parts, tools, equipment, and materials necessary for completion of assigned tasks.
• Work with Management for invoice approvals
• General maintenance and cleaning for environmental inspections
• Comply with OSHA & DOT regulations
• Complete all company assigned training
• All other tasks as assigned

Required Skills/Abilities:

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills
• Ability to function well in a high-paced and at times stressful environment.
• Multitasking and time-management skills, with the ability to prioritize tasks
• Hands-on experience with office equipment (e.g., fax machines and printers)
• Computer literate – proficient in Microsoft programs (Office, Word, Excel., etc.)
• Ability to work independently
• Experience working in diverse settings
• Must comply with drug/alcohol policy and pass pre-employment background check

Education and Experience:

• High School Diploma or equivalent
• Valid Hawaii State Driver’s License
• Knowledge of OSHA & DOT regulations is a plus
• Experience in vehicle repair and maintenance, inclusive of diesel, electric, and gasoline powered automobiles, and automotive, ground, and mechanical equipment is a plus

Physical Requirements:

• Walk and/or stand for prolonged periods of time
• Ability to lift up to 50 lbs.; push/pull/move objects; and lift overhead
• Exposure to dust, dirt, and grime, with soiling of hands and clothing if/when in mechanic shop
• Exposure to moderate to high levels of noise
• Constant use of computer, mouse, and phone

The list is not intended to be construed as a complete list of all job duties performed by persons in the position. Management reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job.