Administrative Assistant

The Accounting Assistant is responsible for greeting, assisting, and providing direction and information to clients, visitors, and other guests of Rote Oil l at the Sheboygan office. They will be responsible for performing routine clerical, filing, and data entry tasks for accounting data related to billing accounts receivables.

Duties/Responsibilities:

• Process incoming calls by screening and directing the calls to the appropriate staff member, this may include taking messages, but will also include responding to customer inquiries.
• Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts them to the appropriate location. Helping to maintain relationships with the customers. 
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items. 
• Processing credit card information and invoicing. 
• Conducts routine data entry management for accounting records for billing and accounts receivable; or assists in other bookkeeping duties. 
• Entering data into reports and/or software as needed.
• Daily processing of truck load sheets and delivery tickets.
• Places orders for needed office supplies, equipment, or other business needs.
• Performs other administrative and clerical support tasks when needed, including miscellaneous project work. 
• Performs and maintains the filing and recordkeeping for documents and reports. 
• Performs other duties as assigned.

 Required Skills/Abilities: 

• Excellent verbal communication skills.
• Excellent interpersonal and customer service skills.
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software. Specifically, Excel.

Education and Experience:

• High school diploma or equivalent required.  
• Prior Accounting experience preferred. 

Physical Requirements: 

• Prolonged periods of sitting at a desk.
• Must be able to lift up to 15 pounds at times.