Administrative Assistant

About KAEKO:

KAEKO, Inc. is an A/E design firm with expert staff that plans, designs, and executes complex MEP projects in the semi-conductor industry as well as Mechanical and Production Engineering, Civil, and Structural for land development projects. Our team includes engineering and design staff in Mechanical, Electrical, Civil, Structural, and Architectural disciplines. 

At KAEKO we strive for the highest level of customer service throughout the entire project life cycle. We believe in managing client expectations through excellent communication. From project kick-off to completion, our team utilizes this approach to deliver projects that exceed expectations.

Summary of Position Responsibilities:

KAEKO is seeking an Administrative Assistant. The overall position of Administrative Assistant is responsible for assisting with and facilitating administrative processes at all business locations. These responsibilities include but are not limited to:

• Performs customer service functions by answering employee requests and questions.
• Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
• Files documents into appropriate employee files.
• Assists or prepares correspondence as requested.
• Serves as the receptionist for the office, greeting visitors and applicants.
• Answers phones, directs calls to appropriate individuals, and prepares messages.
• Sorts incoming mail and delivers to appropriate department or individual, processes outgoing mail.
• Manages calendars and schedules appointments.
• Planning company events
• Assisting executives for administrative tasks
• Responsible for managing social media accounts
• Maintaining office supplies and general office housekeeping

Minimum Requirements:

• High School Diploma
• This position is required to be on-site
• At least 1 year of Administrative experience
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.
• Ability to maintain confidentiality
• Reliable transportation

This position outlines the basic tasks and requirements for the position noted. It is not a comprehensive listing of all job duties. Duties, responsibilities, and activities may change at any time with or without notice.

KAEKO provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, KAEKO complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.

KAEKO expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.