Administrative Assistant

Bolt is on a mission to democratize commerce. We relentlessly prioritize our retailers—putting their brands front and center while enabling frictionless shopping at any touchpoint in the customer journey. At the center of it all is our rapidly growing universal shopper network—Bolt merchants such as Revolve, Luisa via Roma, Benefit Cosmetics, Kendra Scott, Lucky Brand Jeans, and Johnny Was can access tens of millions of shoppers, offering them a best-in-class checkout.

And revolutionizing ecommerce is only half of the equation—we’re also transforming the way we work. At Bolt, we have created a work environment where people learn to drive impact, take risks and make big bets, and grow from feedback, all while feeling welcomed and accepted for who they are. Come join us on the adventure today!

We’re looking for a highly skilled, organized assistant to support our executives at Bolt. This role will support our leadership team and will report directly to our Senior Executive Assistant. The ideal candidate is an experienced Administrative or Executive Assistant that thrives in a fast paced environment - ensuring every i is dotted, every t is crossed, and the experience is first class.

Please note, this is a contract-to-hire opportunity with the option to convert to full-time after 3–6 months.

What you will be doing:

• Management of multiple calendars, auditing and gatekeeping to ensure efficient use of time


• Email coordination and scheduling for internal and external meetings


• Busy travel booking and coordination


• Monthly expense reports


• Team event planning


• Research and project support

What would set you up for success:

• You have a strong attention to detail and ability to multitask


• You manage sensitive matters with a high level of confidentiality and discretion


• You approach everything with a customer mindset 


• Your default is to over communicate when coordinating between parties


• You can solve problems before they even arise


• You are always thinking 10 steps ahead and finding ways to outsource or automate where you can


• You are proud of your output and pride yourself on double or triple checking your work


• You can find the balance between keeping things in confidence and building trusting relationships with people


• You understand the role of gatekeeper and are comfortable pushing back


• Flexibility outside of working hours for urgent tasks

What would set you apart:

• You have 4+ years experience as an Executive Assistant or Administrative Assistant


• You have previous experience in the Tech industry


• You find comfort in a support role knowing your job is to highlight others from the background


• You enjoy finding ways to make things more efficient and automated


• Your friends are amazed at how thoughtful you are — for things like always remembering significant others’ names and sending gifts or notes for important occasions


• You have a strong memory and are able to take verbal cues and turn them into tasks


• You’re tech-savvy and have experience with Google products, and are comfortable with a wide range of technology (including Slack and other messaging products, task management systems like Asana, Affinity and more)


• You are a tetris master and love puzzles

Estimated compensation for this role:

• Flat monthly fee: $10,000/month (all-in, no benefits)


• Full-time conversion includes RSUs and benefits

Benefits Upon Successful Conversion to Full Time Employee:

• Comprehensive health coverage: Medical, dental and vision


• Remote-first workplace


• Time away: Minimum of 20 days guaranteed PTO, paid holidays + floating holidays, your birthday off!


• Paid parental leave


• Competitive Pay


• Retirement plans


• Virtual and in-person team & company events

In addition to our core values, Bolt is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and expression, genetic information, pregnancy and related conditions, veteran status or any other reason prohibited by law. On our mission to democratize commerce, the Bolt platform levels the playing field for everyone. As a company, we are committed to designing products, building a culture, and supporting a team that reflects the diverse population we serve (that is, everyone).