Administrative Assistant

An administrative assistant provides administrative and logistical support to a fleet sales team, often handling tasks related to vehicle sales, customer service, and inventory management. They assist with processing documentation, and the overall sales process for commercial and fleet accounts and help with entering and tracking data internally. 

Key Responsibilities:

•  Sales Support:


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  • Assisting with the marketing of commercial and fleet vehicles. 
  
  
  • Preparing sales documentation and proposals. 
  
  
  • Coordinating vehicle movements, including inspections, fueling, and cleanup. 
  
  
  • Following up with customers on documentation. 
  
  
  • Tracking the progress of orders sold and reporting. 
  
  
  
  


• 
  Administrative Tasks:
  
  
  
  • Handling paperwork related to vehicle sales and registrations. 
  
  
  • Creating invoices and processing billing.
  
  
  • Entering data into an internal tracking system
  
  
  
  


• 
  Customer Service:
  
  
  
  • Providing support to customers throughout the sales and delivery process. 
  
  
  
  


• 
  Inventory Management:
  
  
  
  • Stocking vehicles into the company system and creating vehicle folders.
  
  
  • Ensuring vehicles are in show and delivery-ready condition. 
  
  
  
  


• 
  Other Duties:
  
  
  
  • Assisting with the preparation of reports and data entry for information that is tracked internally.
  
  
  • Working with internal teams, such as accounting and service departments. 
  
  
  
  

Skills and Qualifications:

• Detail oriented.


• Strong organizational and multitasking skills.


• Excellent communication and interpersonal skills.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).


• Ability to work independently and as part of a team.


• Knowledge of the automotive industry (preferred but not required).


• Valid Driver’s License and ability to move vehicles occasionally if needed.

Benefits:

• 6 Paid Holidays


• Paid time off after first year of employment.


• Health, dental and life insurance benefits available


• Simple IRA retirement benefits available.