Administrative Assistant

Dental Excellence is seeking a highly organized and tech-savvy Administrative Assistant to provide direct administrative support to our executive leadership team. This role requires strong attention to detail, excellent communication skills, and hands-on experience with tools such as Excel, PowerPoint, QuickBooks, and Mail Merge. The ideal candidate is proactive, resourceful, and comfortable managing both day-to-day executive support and larger event coordination projects.

Key Responsibilities

• Provide high-level administrative support to the executive team, including scheduling, calendar management, travel arrangements, and meeting preparation
• Plan, coordinate, and execute internal and external events, meetings, and special projects, as needed
• Prepare and format professional PowerPoint presentations for leadership and client meetings
• Create, update, and analyze Excel spreadsheets for reporting and data tracking
• Assist with financial tasks in QuickBooks, including invoicing, expense tracking, and vendor coordination
• Execute Mail Merge tasks in Microsoft Word for mass communications, announcements, and mailings
• Maintain organized filing systems and handle confidential information with discretion
• Serve as a point of contact between executives, staff, clients, and vendors

Qualifications

• 3+ years of experience as an Administrative Assistant or in a similar administrative support role 
• Strong proficiency in Microsoft Office Suite
  • Excel (formulas, charts, and data management)
  • PowerPoint (presentation design and formatting)
  • Mail Merge in Word 
• Experience with QuickBooks (invoicing, expense management, and reporting)
• Exceptional organizational and time-management skills
• Excellent verbal and written communication skills
• Ability to manage multiple priorities and deadlines independently
• Professional demeanor and a high degree of confidentiality