Administrative Assistant

Essential Functions

• Provide comprehensive administrative support to Business Unit leadership and team members.
• Coordinate daily operations including meeting scheduling, travel arrangements, and invoice processing.
• Collaborate with HR and General Affairs on clerical and office management tasks.
• Manage inventory, shipments, and deliveries for the business unit.
• Maintain and update administrative data with accuracy and timeliness.
• Prepare and submit reports, documents, and data to relevant departments or organizations.
• Analyze and present data using Excel, PowerPoint, and Word for reporting and operational tracking.
• Organize team events and support internal communications.
• Serve as the primary contact for administrative inquiries and ensure cross-functional clarity.
• Handle expense figures, cost tracking, and cost-related documentation to support financial operation as needed.

Qualifications

• Proven experience in executive-level administrative support
• Strong proficiency in Microsoft Excel, PowerPoint, and Word
• Skilled in handling financial data, including expense tracking and cost management
• Capable of analyzing and presenting data for reporting
• Excellent verbal and written communication skills.
• Excellent organizational and time management skills.
• Positive attitude, sense of humor, and ability to build friendly and collaborative relationships quickly.
• Willingness to go above and beyond to ensure tasks are completed effectively. Experience supporting executive-level leadership in a fast-paced environment.
• Demonstrated ability to manage financial tracking and reporting.

• Bachelor’s degree in Business Administration, Communications, or a related field.
• 3–5 years of proven success in executive administrative support and office operations.
• Experience in communicating and applying company policies and procedures.
• Advanced proficiency in Microsoft Office Suite, especially Excel, PowerPoint , and Word.