Administrative Assistant

Title: Administrative Assistant

Reports to: HR Associate

Experience: 0-2  years of total work experience in a similar role

Education:
Undergraduate degree from a leading college or university (please include GPA and standardized test scores on resume)

Skills: Microsoft Office Suite

Timing: Immediate

Location: Greenwich Office

Company Overview

Kline Hill Partners (“Kline Hill”) invests in private equity funds, private equity-backed companies and other opportunistic transactions primarily by providing liquidity to existing investors via transaction sizes substantially smaller than are typical in the private equity secondary market. Kline Hill seeks to deliver superior risk-adjusted returns by focusing on what it considers to be the least efficient segments of the secondary market to build a broadly diversified portfolio of assets acquired at discounts to their intrinsic value. Kline Hill believes there is a substantial annual volume of these “small-deal secondary” transactions that is underserved by both large and small secondary funds. Kline Hill manages over $6.1 billion in assets across a range of investment vehicles and is currently investing out of its fifth fund series.

Kline Hill strives to operate a best-in-class secondaries platform with an institutional approach in areas such as transaction sourcing, deal team staffing, due diligence, finance, operations, information technology, compliance, independent oversight, attention to culture and investor relations.

Responsibilities

The Administrative Assistant’s responsibilities vary, but generally may include any of the following:

• Provide high-level support to members of the investment team, including but not limited to calendar management, inbox management, travel coordination, expense report submissions, and meeting preparation. 


• Assist with internal/external event planning (as needed). 


• Assist with the coordination of client due diligence meetings, investment annual meetings, and weekly staff meetings.


• Support management company accounting with allocating expenses in Concur.


• Manage confidential and sensitive information with discretion, ensuring privacy and security. 


• Serve as a liaison between members of the investment team and other internal stakeholders, clients, and business partners (via drafting correspondence or other forms of communication). 


• Proactively identify opportunities to improve office efficiency and brainstorm solutions. 


• Take on special projects, research, and assisting with general operational or administrative needs as assigned.


• Work closely with other administrative professionals to provide back-up support and ensure seamless firm-wide administrative coverage.


• General day-to-day office management including answering phones, maintaining office equipment, greeting visitors, and distributing mail.


• Other duties as assigned. 
  
  

Job Skills and Abilities

• Proficient in Microsoft Office Suite


• Proficient in calendar management 


• Exceptional attention to detail with strong follow-through


• Tech savvy and highly organized 


• Self-starter that will thrive in an entrepreneurial and small team environment


• Strong and clear communication skills with a mature demeanor, both written and verbal. 


• Proactive, adaptable, and solution oriented


• Flexible schedule 


• Discrete and trustworthy