Administrative Assistant

About Us: 

East Point Energy develops, builds, owns, and operates grid-scale energy storage projects. As an Equinor company and independent power producer, our team is currently developing gigawatts of energy storage projects throughout the country to build a clean, resilient, and affordable electric grid for the future.  

East Point hires great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. If this position interests you, but you don’t meet every qualification listed below, we still encourage you to apply — your unique experiences and perspectives may be just what we’re looking for. 

Read more about our core values (driven, dependable, & collaborative) here. 

Title: Administrative Assistant 

The Administrative Assistant will perform office support duties and facilitate office productivity.  The position will report directly to the VP of Talent & Administration, also working closely with the company’s Marketing & Office Manager, as well as cross-departmentally throughout the company. 

Roles & Responsibilities:  

• Manage incoming and outgoing mail 

• Answering main phone line and routing calls 

• Coordination with and greeting of office visitors  

• Support of office systems such as phones, copier, IT hardware, and AV in conference rooms 

• Support of relationship with landlord and office logistics such as janitorial staff, repairs or improvements to the office space, etc. 

• Coordination of hospitality for visitors and company events 

• Coordinate travel for team, including conference preparation  

• Scheduling and other administrative support for leadership 

• Supporting the requirements of and interfacing with East Point’s parent company  

• Assist development and legal teams by managing administrative activities, including, but not limited to: processing & tracking annual registration fee payments for LLCs; setting up title assessment workbooks; group mailings; filing and organizing completed contracts and related documents; option payment tracking and coordination with team; IDD report process, renewal tracking and outreach  

• Support of the HR recruiting, onboarding, and review processes, as well as benefits administration and other miscellaneous HR support tasks  

• Maintenance and tracking of items in HR IT platforms 

• Support of the company’s training program, including tracking completion of required trainings, supporting with the scheduling of trainings, and running of training surveys  

• Special projects as assigned 

Skills: 

• Ability to work in a fast-paced environment and manage a diverse workload  

• Strong organizational and task management skills 

• Ability to effectively engage with all team members, as well as with outside parties 

• Proficiency with Microsoft products (Word, Excel, PowerPoint, OneNote, Teams, Outlook, etc.)  

• Experience using a CRM platform like Salesforce.com, a plus 

• Acting Notary Public, a plus 

Characteristics of an ideal candidate: 

• Passion for energy development and the environment 

• Creative problem-solving ability and solutions-oriented mindset 

• Self-starter with a desire to succeed and a focus on creating value 

• Team player and leader, proactive attitude 

• Organized, attention to detail 

• Comfortable with a fast-paced, rapidly changing environment 

• Ability to make informed decisions quickly and a bias for action 

• Integrity and accountability 

Education & Experience: 

• 4-year university degree, BS or BA or equivalent, relevant professional experience 

• Valid driver’s license 

Travel & Time Commitment: 

• Limited travel related to supporting company events and functions 

• This is a full-time, non-exempt salaried position. Standard office hours for this position are from 8:30 AM – 5 PM EST 

Benefits: 

• Health, Dental, & Vision Insurance 

• Short-Term & Long-Term Disability Coverage 

• Life Insurance 

• 401(k) & Employer Match 

• Parental Leave 

• Paid Time Off, Sick Leave, Holidays 

• Education, Parking, and Gym Membership Stipends 

Location: East Point Energy office in Charlottesville, VA  

This job description is not inclusive of all requirements of the position. Employees will perform any other duties as may be required by their manager. 

**East Point Energy is an E-Verify Employer**