Administrative Assistant

GENERAL FUNCTION:

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities.

MAJOR DUTIES AND RESPONSIBILITIES:

• Answer and direct phone calls


• Organize and schedule appointments assist in follow-up and confirmations


• Write and distribute email, correspondence memos, letters, faxes, and forms


• Assist in the preparation of regularly scheduled reports


• Develop and maintain a filing system


• Update and maintain office policies and procedures


• Provide general support to patients


• Act as the point of contact for internal and external clients

KNOWLEDGE AND SKILLS:

• Proven experience as an Administrative Assistant or Office Administrative Assistant


• Knowledge of office management systems and procedures


• Working knowledge of office equipment, like printers and fax machines


• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)


• Excellent time management skills and the ability to prioritize work


• Attention to detail and problem-solving skills


• Excellent written and verbal communication skills


• Strong organizational skills with the ability to multi-task


• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus