Administrative Assistant

About Us:

D&J Precision Machine, headquartered in Cambridge, Ohio, has established itself as a powerhouse in the diesel performance industry. Our state-of-the-art facility is dedicated to craftsmanship, utilizing precision machinery and a meticulous approach to create components that embody the art of engineering. Every cut, curve, and connection is a testament to our commitment to excellence and innovation. If you're passionate about craftsmanship and eager to be part of a team that values excellence and quality, D&J Precision Machine is the place for you.

Job Summary:

The Administrative Assistant provides essential administrative and clerical support to ensure the smooth daily operations of D&J Precision Machine. This role serves as a key backup to the Office Manager and is responsible for maintaining office organization, processing routine administrative and transactional tasks, and supporting shop and office coordination.

The Administrative Assistant handles invoicing, work order completion, core paperwork processing, and general office administration while ensuring accuracy, timeliness, and proper documentation. This position requires strong attention to detail, reliability, and the ability to step in seamlessly to support office operations when coverage is needed.

This role is based at our Cambridge, Ohio location and is a fully onsite position. This position is paid an hourly rate of between $24.00 and $28.00 depending on experience.

Requirements:

• Prepare and process customer invoicing
• Post daily deposits and ensure proper documentation and tracking
• Assist with journal entries related to core processing and inventory transactions
• Complete and close work orders in the system as jobs are finished
• Perform general office administrative tasks including scanning, filing, emailing, and document organization
• Maintain electronic and physical filing systems for invoices, work orders, and core documentation
• Answer phones and route calls or messages as needed
• Provide administrative support to management and other departments as required
• Process core paperwork, ensuring accuracy and proper documentation
• Coordinate with shop personnel to resolve discrepancies related to work orders or cores
• Maintain organized financial records in accordance with company procedures
• Other duties as assigned by your supervisor.

Education and Experience

• High school diploma or equivalent required; associate degree or accounting coursework preferred
• Prior experience in an administrative assistant, office administrator, or accounting support role
• Experience with invoicing, journal entries, and deposit posting strongly preferred
• Familiarity with manufacturing, machining, or automotive environments is a plus
• Strong attention to detail and accuracy
• Ability to manage multiple tasks and meet deadlines
• Proficiency with Microsoft Office (Excel, Word, Outlook) and basic accounting or ERP systems
• Strong organizational and communication skills
• Must be able to lift up to 50 lbs. and perform physical tasks such as bending, standing, walking, and reaching for extended periods.
• Must be legally authorized to work in the USA.

Full time employees are eligible for the following benefits after the applicable waiting period:

• Medical, dental, and vision insurance effective the first of the month after your date of hire.
• Paid time off
• 401k with a 4% match.
• Voluntary life insurance