Administrative Assistant

About Us:

Established in 1951, Mistick Construction delivers superior user experiences by building lasting relationships with architects, developers and the community that result in exceptional buildings. At Mistick Construction, we begin with the outcome in mind, consider every detail and stand behind our work.

Summary:

Mistick Construction, a leading Pittsburgh-based general contractor specializing in multi-family housing, elder care facilities, residential, and commercial construction, is seeking qualified candidates for an Administrative Assistant position. 

Essential Functions:

• Prepare subcontract and AIA Application for Payment documents.
• Enter purchase orders.
• Process invoices for payment.
• Submittals, RFI’s, change orders.
• Setting up temporary utilities.
• Project start up in Sharepoint and/or Constructware, as well as Misc. correspondence.
• Work with MBE/WBE Compliance officer to complete reports for submission to the appropriate agencies.
• Work with the Certified Payroll officer to complete job start-up paperwork and ensure compliance of subcontractors. 

Knowledge, Skills and Requirements: 

• Construction related experience and experience with Sharepoint, Acumatica Cloud ERP, and/or Accounting software preferred. 
• Certified payroll knowledge, a plus.
• Proficiency in MS Office programs are a must. 
• Professional / customer service attitude and appearance.
• Strong attention to detail, organizational, time-management and problem-solving skills. 
• Strong verbal and written communication skills required. 
• Ability to read, write, understand and communicate in English.
• Reliable transportation and a valid driver’s license are required.
• All new hires are subject to eVerify processing and must pass a drug test and physical.

Education & Experience: 

• Successful candidate must be a mature individual with at least 5 years of office experience in a similar fast-paced environment. 
• High school degree; additional certification in Office Management is a plus.

Mistick Construction is an Equal Opportunity/Affirmative Action employer. Mistick Construction recruits qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, veteran status, physical or mental disability, genetic information, sexual orientation or preference, gender identity, marital status or citizenship status.