Administrative Assistant

TranSource Truck & Equipment, Inc. is a growing company representing Mack Trucks, Volvo Trucks and Volvo Construction Equipment, along with being the Servicing Dealer for multiple other product lines that support the On Highway, Construction and Agriculture Industry. We are currently looking to hire an Administrative Assistant (AA) at our Billings MT location.

At TranSource Truck & Equipment, we’re committed to delivering exceptional products and services to our customers. We are looking for a detail-oriented, organized, and proactive AA to support our sales parts and service operations and help us continue building strong client relationships.

Position Summary:
The AA is responsible for providing a professional and welcoming first point of contact for visitors, callers, and clients. This role supports daily office operations by managing front desk activities, handling communications, and assisting with administrative tasks to ensure efficient and courteous service.

Key Responsibilities:

• Greet visitors in a friendly, professional manner and direct them appropriately.
• Answer, screen, and route incoming phone calls promptly and courteously.
• Maintain a clean, organized, and professional front desk and reception area.
• Schedule appointments, meetings, and conference rooms as needed.
• Provide basic information to visitors, clients, and callers.
• Perform general administrative duties such as filing, data entry, scanning, and copying as necessary.
• Assist other departments with clerical or administrative support as needed.
• Monitor and order office supplies when necessary.
• Rental and sale invoicing.
• Title work.

• High school diploma or equivalent required.
• Previous receptionist, front desk, or customer service experience preferred. 
• Strong organizational and multitasking abilities.
• Professional appearance and demeanor
• Excellent written and verbal communication skills.
• Proficiency with basic office equipment and software (phones, email, word processing, Microsoft Suite).
• Ability to handle confidential information with discretion

Favorable experience:

· Title work. 

· Certified Notary.

What We Offer:

• Competitive pay and benefits package.
• Opportunities for professional growth and development.
• A supportive, team-oriented environment.
• The chance to make a direct impact in a growing company. Health, Vision, Dental, Life Insurance within 30 days of start.
• 401(k) with excellent company match.
• Vacation, Sick and Holiday pay starts accumulating from start date.

How to Apply:
If you’re an organized professional who thrives on supporting teams and delivering results, we’d love to hear from you! Applicant should have a valid driver's license, an insurable driving record and must be able to pass a pre-employment drug screen and background check.

Apply online to fill out an application or please forward a resume to:

[email protected]

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