Administrative Assistant

Salary :

$25 - 35 hourly

Company : Kymeta

Job Type : Full Time

Redmond, Washington

Job Description - Administrative Assistant

Description

Administrative Assistant

Who We Are

Kymeta revolutionizes satellite communications through Intelligent Communications Platforms (ICPs). Our electronically steered flat panel antennas enable seamless communications on-the-move. Kymeta solutions serve government, military, maritime, transport, and public safety clients worldwide, providing uninterrupted connectivity and spatial intelligence anywhere, anytime. With over 150 patents, Kymeta is shaping the future of global communications. For more information, visit kymetacorp.com

What We Need

The Administrative Assistant is the FACE of Kymeta! The ADMIN team is responsible for general administrative and office duties to support day to day operations for Kymeta staff. This includes acting as Kymeta’s receptionist to greet visitors and notify employees of guests, ensuring that break area(s) and food selection is stocked, and office supplies are maintained.

KEY DUTIES AND RESPONSIBILITIES

Act as the point of contact for internal/external clients

Order, receive, and maintain office supplies and snacks, research new suppliers, place business card orders, track inventory for Kymeta swag

Assist with onboarding new employees-Example: name tags, folders, making badges, updating files, updating our Portal

Update and maintain Admin policies/procedures

Maintains security by following procedures to include monitoring online system (Envoy) and issuing visitor badges

Manage 4 inboxes which include responding to telephone/voicemails, info email, vendor email, and NDA email inboxes screen and respond as needed

Maintain all contact lists for restaurants/hotels

Coordinate company events and activities. Examples: lunches, team celebrations, Happy Hours and food trucks for celebrations etc

Organize conference and meeting room bookings, erase whiteboards, tidy room for next meeting

Maintain all receipts for autopay card, labeling receipts, upload to accounting SharePoint and or email and tracking all expenses on Excel to stay within monthly budget

Daily mail collection and distribution, open all bills for scanning to accounting or others, checks and confidential mail given to proper department for processing

Receive deliveries and distribute as well as coordinate with our shipping department to send items out

Coordinate the repair and maintenance of office equipment including coffee and water machines

Provide general administrative and clerical support to various departments, Example- maintain NDA filing via electronic/paper copy

SKILLS AND EXPERIENCE

Minimum of two years’ experience as an Administrative Assistant in a multi-department environment

Experience working in a dynamic, fast-paced setting, wearing multiple hats

Excellent time management skills, ability to prioritize work

Must be willing to manage Reception front desk

Ability to communicate information using standard Microsoft applications including Excel, Word, Office, MS Teams

Ability to use company-wide tools and systems to execute the key duties and responsibilities of the job

Communication abilities including verbal and written communication, maintain confidentially and work effectively, able to organize your work using tools like MS Teams, the willingness to discuss questions or uncertainties in job assignments and to be able to positively interact with co-workers

Attention to detail and problem-solving skills

Excellent customer service

EDUCATION

Minimum: High School diploma or equivalent

COMPENSATION

Kymeta is committed to fair and equitable compensation practices. In the spirit of pay transparency, we have established the hourly pay range for this position to be $25.00 – $35.00 per hour. This represents the full hourly range for the role. Hiring at the top of the range would be atypical, in order to allow for future pay growth. Compensation is determined based on a variety of factors unique to each candidate, including but not limited to skills, years and depth of experience. The total compensation package for this position includes an annual target bonus of 10%, stock options, and benefits listed below. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer.

BENEFITS

We offer a competitive benefits package which includes:

Medical Plans: A choice between two competitive options

Flexible Spending & Health Savings Accounts

Vision & Dental

Life/AD&D

Employee Assistance Program

401k

Paid Time Off

Exempt employees: Flexible PTO and 12 paid holidays per year

Non-exempt employees: 15 vacation days, 7 sick days and 12 paid holidays per year

Kymeta is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex, sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

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Administrative Assistant

Job Description - Administrative Assistant

Description

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