Administrative Assistant

Job

Title/Position:    Hospice

Administrative Assistant

Reports To:              Executive Director/CEO/Office Manager

JOB DESCRIPTION SUMMARY

The Hospice Administrative Assistant assists the team in maintaining

the proper flow of clerical functions in the office, including scheduling,

medical records, and various other tasks as assigned.

ESSENTIAL JOB

FUNCTIONS/RESPONSIBILITIES

1.      Provides assistance to the Office Manager/Administrator,

preserving the confidential nature of items of which he/she has

knowledge.  He/she must maintain the files, supplies and general office conditions

in an orderly manner 

2.      Handles all correspondence and word processing for the hospice

organization.

3.    

  Maintains minutes of meetings when requested.

4.      

Answers telephone inquiries and channels them

appropriately.

5.       Is responsible for maintaining administrative and clerical files. 

6.       Makes sure that all doctor's order forms and related forms are

current and in compliance with Medicare and Medicaid regulations.  Updates

all current forms in separate patient files. 

7.      Sends doctor's orders to physicians when received from nurses for

his signature.  Keeps current log of what is sent to make sure they are

returned with signature.

8.     Closes out patient's

clinical record when discharged.

9.      Maintains current

patient statistics utilizing the Management Information System.

10.   Other duties as assigned by the Director or Office Manager.

The above statements are only meant to be a representative summary

of the major duties and responsibilities performed by incumbents of this

job.  The incumbents may be requested to perform job related tasks other

than those stated in this description.

11.  Assists with payroll processing

12.  Assists with HR

processing

Job Title/Position: Hospice Administrative

Assistant

POSITION QUALIFICATIONS 

1.      Minimum of two years’ experience preferably in hospice or health

care, or graduation from a one or two year business college preferred.

2.      Is at least eighteen years of age.

SKILLS REQUIRED

1.      Able to type 50 words per minute

2.      Word processing skills

3.      Personal computer skills

4.      Business machine knowledge

5.      Medical terminology

Work schedule

• Monday to Friday

Benefits

• Paid time off
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• 401(k)
• 401(k) matching
• Paid training
• Mileage reimbursement