Administrative Assistant

ABOUT US

At PARTNER, success starts with the right mindset: connection, compassion, and curiosity. Whether consulting with clients or collaborating with colleagues, these principles guide how we work. We deliver engineering, environmental, and energy consulting, plus design services across the Americas, Europe, and beyond. As a leader in Commercial Real Estate (CRE), we’re 1,400+ professionals strong in 40+ offices. Our mission is simple: create the best home for talented professionals. If you value delivering exceptional experiences through problem-solving, coordination, and a mindset of care for clients and colleagues, you’ll feel right at home. That approach has earned us recognition on ENR’s Top 500 Design Firms, Inc. 5000’s Fastest-Growing Companies, and Zweig’s Best Firms to Work For. Here, your ideas matter, your impact is real, and your work helps shape the future. Check out this role and join our team of talented professionals.

Learn more about Partner at www.partneresi.com.

SUMMARY

Partner Engineering and Science, Inc. is looking to hire a full-time Administrative Assistant in our Oklahoma City office. This will be a full time in office position. The ideal candidate will have a minimum of 2 years of administrative experience.

ESSENTIAL DUTIES & TASKS: 

• Perform data entry following prescribed or established formats.


• Assist in the development of documents for proposals and reports.


• Compose and/or draft correspondences and reports.


• Track projects, proposals and any other related items


• Responsible for outgoing and incoming mail and faxes.


• Make travel arrangements, assist with calendar management and manage expense reports of senior leaders


• Answer incoming telephone calls and provide assistance, including proper transfers to internal sources.


• Greet and direct incoming visitors to the office or internal sources.


• Work on projects of various complexities from start to finish.


• Record minutes of meetings, as needed


• Self-manage and prioritize deadline driven tasks.


• Responsible for maintaining and ordering all office supplies


• Other duties as assigned. 

KNOWLEDGE, SKILLS, AND ABILITIES

• Advanced proficiency in Microsoft Office Suite including Outlook, Work, Excel and PowerPoint and Adobe Acrobat & Reader.


• Excellent verbal and written communication skills with strong analytical skills.


• Self-directed, organized, and able to work with minimum supervision.


• Ability to work within a team environment.


• Ability to adjust work schedule to meet deadlines.


• Be a versatile team player with the ability to flex between projects and work with urgency.


• Project a professional image both in-person and on the phone.

QUALIFICATIONS 

• High School Diploma or equivalent required and 2-5 years of relevant office experience


• Bachelor’s degree with 1+ years 

PHYSICAL REQUIREMENTS

• Must be able to read, write, speak & comprehend English.


• Must be able to communicate clearly in person and over the telephone.


• Visual acuity adequate to perform job duties, including reading information from printed sources and computer screen.


• Requires frequent bending, reaching, standing, walking, sitting, pushing, and pulling exerted regularly throughout the work shift.

COMPENSATION:

The pay scale for this role considers a wide range of factors when making compensation decisions including, but not limited to, skill sets, experience and training, licensure and certifications, and other business and organizational needs. You may also be eligible to participate in a discretionary incentive bonus program which is dependent on various factors, including, but not limited to individual and organizational performance.

BENEFITS

Competitive benefits package including health insurance, dental insurance, vision insurance, vacation and sick time, and a 401(k) plan with a company match.

We will consider qualified applicants who have criminal histories in a manner consistent with the law.

Equal Employment Opportunity

Partner Engineering & Science, Inc. is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation based on an individual’s race (including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender (including gender identity and gender expression), age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), reproductive health decision making, domestic violence victim status, political affiliation, or any other status protected by federal, state, or local laws.

California Consumer Privacy Act

We collect personal information from you in connection with your application for employment with Partner Engineering and Science, Inc.  For details on what personal information we collect and the purposes for which we collect it, please visit:

https://www.partneresi.com/about/careers/california-consumer-privacy-act