Administrative Assistant

Unbolt, Inc is seeking a detail-oriented and organized Administrative Assistant to join our team in Jackson, WI. This role is essential to supporting the daily operations and ensuring smooth communication across multiple powersports & boat dealerships.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

• Process manufacturer-based invoices for dealerships including packing slips, warranty claims, rebates, hold-backs, and miscellaneous.


• Stock into inventory new, manufacturer accounts payable statements for dealerships


• Reconcile and pay monthly manufacturer accounts payable statements for dealerships.


• Reconcile and pay all other accounts payable statements for dealerships including parts suppliers, after-market warranty companies, credit card statements, etc.


• Use manufacturer dealer portals to submit documents, record sales, and research discrepancies for dealerships.


• Ensure collection of manufacturer-based accounts receivables including rebates, hold-backs, and warranty claims.


• Ensure collection of bank/credit union funding for financed deals.


• Occasional travel to dealerships to fill-in for absences, assist other office staff, or meet with department managers regarding completion of above tasks.


• Collaborate with accounting team to ensure proper classification and booking of all general ledger transactions.


• Other duties as assigned.

MATHEMATICAL SKILLS

• 
  Ability to apply basic mathematical concepts used in spreadsheets, graphs, etc.
  


• Have basic mathematical knowledge including the ability to utilize percentages, decimals, and fractions.

REASONING ABILITY

• Attention to detail, strong organizational aptitude, time management, consistently meeting deadlines and handling important information are requirements of the position.
  


• Identifies and resolves problems in a timely manner.  Gathers, analyzes information, and skillfully develops alternative solutions.


• Work at a highly confidential level.

OTHER QUALIFICATIONS:

• Ability to use, or learn how to use, dealership accounting software such as Lightspeed EVO.


• Computer skills and ability to learn company software


• Proficient in Microsoft Office products

Unbolt offers a competitive compensation and benefits package:

• Health, Dental, Vision & Life Insurance


• 401(k)


• Generous vacation policy