Administrative Assistant

ABOUT WATG

WATG is the world’s preeminent destination and hospitality design firm. We are employee-owned, home to more than 500 professionals globally, located remotely and in our offices in Atlantic City, California, Dallas, New York, Honolulu, London, Singapore, and Shanghai.

Our approach to design applies a hospitality ethos to the development of all shapes and sizes. From initial feasibility studies to finishing touches, we operate globally as an integrated, multidisciplinary practice. Along with our interior design studio, Wimberly Interiors, we specialize in hospitality, gaming + entertainment, urban + mixed-use, and high-end residential design.

We were founded in Honolulu in 1945, and the spirit of the islands taught us to focus on community strength, self-reliance, and sustainability – which we still prioritize today. We passionately believe that culture and heritage are the roots that lead to long-term resilience. We stay true to our values of designing spaces that respect, protect, and enhance the natural magic of their surroundings while delivering long-term value for our clients and their communities.  

WATG is hiring an Administrative Assistant for our office in New York.

ROLE

The Administrative Assistant provides office, administrative, and marketing support to teams, senior leaders, and other members of the office. Depending on the work location of the Administrative Assistant, the responsibilities will vary.

RESPONSIBILITIES

• Provides administrative support to one or more managers or senior leaders, and on the day-to-day administrative workflow of an office, project team, studio or department


• Prepares and distributes business communications, in accordance with office and project standards


• Prepares meeting agendas and takes meeting minutes as needed


• Supports project team in organizing and filing documents; maintaining document storage (both electronic and hardcopy); and coordinating the retrieval of archived files as needed


• May schedule document shredding based on record retention policy as needed


• Distributes copies of documents and files for the project team


• May organize meeting facilities for project meetings in the office or at an external location, order catering, and coordinate lodging reservations


• Coordinates travel arrangements and documents for team members when needed


• Prepares expense reports for project managers and others; timely reconciles monthly expenses as needed


• Interacts with clients, consultants,  vendors, and internal employees


• Manages the scheduling of vendor lunch-and-learn presentations and maintains attendance list


• Supports other administrative team members as necessary


• May be responsible for reception and front desk duties

QUALIFICATIONS

• High school diploma or equivalent required; some college education preferred


• 2+ years of relevant office experience supporting a team in an administrative capacity


• Previous experience in a professional services firm preferred


• Excellent customer service skills and a mature demeanor required


• Strong verbal and written communication skills to gather and share information, and respond to employee and client inquiries


• Ability to multi-task priorities effectively


• Ability to make repetitive decisions requiring initiative, judgment, and knowledge of WATG’s practices, policies and procedures


• Knowledge of Word, PowerPoint, Excel, and Outlook


• Ability to manage confidentiality and strong adherence to the practice of business ethics


• Highly organized and meticulously detail-oriented


• Overtime may be required with advance approval

Please include a copy of your resume to be considered for this position

JOB INFORMATION

Salary range: $50,000 - $65,000 per year

WATG is an Equal Opportunity Employer

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