Administrative Assistant

Location:

Worker Type:

Work Shift:

Position Highlights

Job Summary:

Supports Administrator in all aspects of Administration. Assist/perform other duties as requested by Administration.

Essential Job Functions:

• Assists Administrator in all aspects of Administration including assisting with appointments, writing correspondence, filing, and record keeping.
• Assist Administration in physician recruitment activities, committee meetings, etc. Coordinates physician visitation.
• Coordinate meetings such as: CMH Board of Governors (monthly or special meetings), CMH Foundation Board (quarterly), Recruitment Committee Meetings (as needed), Directors Meetings (monthly), CMH Auxiliary and committee meetings for special events.
• Prepares CMH Board of Governors meeting’s agendas and packets sent to the CMH Board of Governors in a timely manner. The agenda sent to the City of Redfield for posting.
• Responsible for submitting legal notices and Board of Governors minutes for proof of publication.
• Responsible for the credentialing process of all active staff medical providers at CMH; credentialing of telemedicine, outreach, consulting and courtesy medical staff at CMH.
• Application/Revalidation of Medicare forms for the facility and medical staff.
• Responsible for the licensing/renewals of Community Memorial Hospital, medical license, DEA and SD DEA of the Medical Staff.
• Responsible for application/renewal of the Directors/Officers Liability insurance.
• Responsible for renewal of contracts and agreements, certificate of insurance, proof of liability insurance certificates for Community Memorial Hospital.
• Prepare and publish the CMH/Redfield Clinic monthly Outreach calendar.
• Update the CMH, CMH/C Foundation and CMH Auxiliary website pages.

Marginal Job Functions:

• Assist various departments/groups such as: CMH/Clinic Foundation and CMH Auxiliary in coordinating fund raisers and special events such as: CMH/Clinic Foundation Golf Tourney, CMH Auxiliary Craft/Vendor Fair. The fundraisers promote their organization and proceeds are to aid the hospital and clinic.
• Other duties as assigned.

Essential Physical Demands:

• Cooperation in dealing with others.
• Pleasant and courteous telephone techniques.
• Must be truthful and honest.
• Coordinate work with other departments.
• Ability to deal effectively with stress.
• Excellent interpersonal relationship skills.

Work Environment:

• Sits at desk most of day, finger and eye dexterity and coordination to type.
• Handles office materials and equipment, minimal lifting.
• Stoops and bends using files.

Equipment Used to Perform Job:

• Computer
• Scanner
• Laser Jet Printer
• Telephone
• Copier
• Fax
• Postage Meter

Potential Job Stressors:

• Changes in guidelines from payer sources.
• Deadlines and cope with changes in workload volume and procedures.

Education:

• High school diploma required.
• Two years of higher education preferred.

Experience:

• Must be able to type 40 words per minute.
• Computer knowledge is essential
• Must have general knowledge of Community Memorial Hospital and Redfield Clinic.
• Must have excellent administrative, organizational and leadership skills.