Administrative Assistant

Summary

The Administrative Assistant works under the direct supervision of the Program Manager providing administrative and secretarial support for the Administrative Department including accounting, customer support and general administration. The Administrative Assistant has excellent communication skills, is highly organized and detail oriented. 

Essential Functions

• Provide a friendly greeting to customers and visitors.


• Badge and direct customers and visitors upon arrival.


• Manage visitor sign-in and sign-out log.


• Manage equipment sign-in and sign-out log.


• Ordering, receiving, stocking and distribution of office, breakroom supplies, and aircraft parts.


• Procurement, shipping and receiving.


• Matching invoices and statements.


• Process and enter aircraft flight times.


• Sending and responding to emails.


• Answer, screen and forward incoming calls.


• Receive, sort and distribute daily mail.


• Manage gym passes.


• Manage break areas.


• Assist supervisor with all administrative requests.


• General clerical duties such as filing, copying and faxing.


• Assists other departments when needed (Customer Support).


• Prompt and regular attendance.

Position Type and Expected Hours of Work

This is a full-time position with days and hours of work being Monday – Friday 8:00 am to 5:00 pm with a 1 hour unpaid meal break.

Travel

This position requires some local travel. Travel to areas outside Hagerstown, Washington, Baltimore and Tri-State area may be required on occasion, per customer request.

Required Education and Experience

• High school diploma.


• One (1) year of administrative experience.

Preferred Education and Experience

• Associate’s degree.


• Two (2) years' of related experience. 

Other

• Valid Driver’s License.


• U.S Citizenship Required.


• Must pass a DOT/FAA regulated drug screenings.


• Must obtain a minimum of a secret level clearance.


• Proficient in Microsoft Office, Google Drive, and Adobe.
  

Benefits 

• Company-paid Health, Dental and Vision Insurance for employee.


• Company-paid Short Term Disability, Long Term Disability, Basic Life and AD&D Insurance.


• Supplemental Insurance: Aflac, Gap Insurance, and TriCare.


• Supplemental  Basic Life and AD&D Insurance.


• 401(k).


• Accruing Paid Time Off.


• Floating Holiday Time.

Applications, cover letters and resumes must be submitted online via BambooHR. 

DST LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, national origin, disability status or protected veteran status, or any other characteristic protected by federal, state or local laws. In addition to federal law requirements, DST complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

DST expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, or veteran status. Improper interference with the ability of DST’s employees to perform their job duties may result in discipline up to and including discharge.