Administrative Assistant

KBH | Richland, Washington | Contract

About Us

KBH (also known as KBH Industrial) is your most reliable source for project management, project controls and project oversight with associated support services. KBH can and will support all phases of your project.

Job Summary

Under direct supervision, the Administrative Assistant I will perform advanced, diversified, and confidential administrative duties while providing day-to-day administrative support to department leadership and staff. This role supports normal departmental functions including document preparation, recordkeeping, scheduling, coordination of meetings and travel, answering telephones, directing visitors, and general office management. The position interacts regularly with internal personnel and external contacts and requires professionalism, discretion, and strong organizational skills.

Key Responsibilities

• Provide office management and administrative support for the department.
• Maintain documents in accordance with recordkeeping requirements.
• Prepare travel authorizations and expense forms; coordinate travel arrangements.
• Monitor department personnel qualifications to ensure compliance.
• Facilitate onboarding of new staff (supplies, equipment, orientation) and support performance appraisals and personnel documentation.
• Prepare confidential reports, correspondence, and presentations for senior management and board-level audiences.
• Serve as first point of contact by answering and directing in-person and telephone inquiries, including the must-answer line.
• Distribute department mail and faxes daily, identifying sensitive items and notifying appropriate staff.
• Maintain office supply inventory and place orders within budget.
• Coordinate facility and equipment needs (furniture, printers, work orders).
• Serve as department subject matter expert for the AR system, generating ARs, preparing weekly reports, tracking actions to closure, and coordinating AR-CF CR disposition.
• Design and maintain the CF Corporate SharePoint site.
• Initiate contract requisitions and changes; coordinate annual funding of CF contracts.
• Serve as credit card custodian and reconcile monthly billing.
• Register staff for training.
• Perform other duties as assigned.

Required Education and Experience

Candidates must meet one of the following requirements:

• High school diploma or GED with a minimum of three (3) years of progressive administrative experience, including leadership responsibilities and independent decision-making authority.
• Ability to prepare documents using Microsoft Office and Energy Northwest information management tools (Word, Excel, PowerPoint, Action Tracking).
• Knowledge of general to advanced office management techniques, including spelling, grammar, punctuation, and standard office equipment usage.
• Demonstrated professional office etiquette.

Desired Qualifications

• Experience using Asset Suite and SharePoint.

Required Qualifications and Skills

• Ability to handle sensitive and confidential information with professionalism and discretion.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and Access.
• Strong administrative, organizational, planning, and time-management skills.
• Ability to work under pressure and tight schedules with minimal supervision.
• Detail-oriented with strong problem-solving and decision-making abilities.
• Creative, collaborative team player.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to interface effectively with staff and senior management.

Additional Information

• U.S. Citizenship Required
• Schedule: Monday–Thursday (4 days x 10 hours; 40 hours/week)
• Remote work: No
• Per Diem: No
• Badge Level: Blue Badge – No ePHQ required; FFD Testing; access to buildings outside the protected area

Benefits

KBH offers a comprehensive benefits package, including medical, dental, and vision coverage, paid parental leave, a 401(k) program, and other employee perks to support your health, financial security, and work-life balance.