Have you ever enjoyed Arnold®, Brownberry® or Oroweat® bread? A Thomas’® English muffin or bagel? Or perhaps snacked on a Sara Lee®, Entenmann’s® or Marinela® cake or donut? If the answer is yes, then you know Bimbo Bakeries USA!
More than 20,000 associates in bakeries, sales centers, offices and on sales routes work to ensure our consumers have the freshest products at every meal. In addition to competitive pay and benefits, we provide a safe and inclusive work environment that appreciates diversity, promotes development and allows our associates to be their authentic selves.
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Come join the largest baking company in the world and our family of 20,000 associates nationwide!
Top Reasons to Work at Bimbo Bakeries USA:
Salary Range: $46,500 - $60,400
Annual Bonus Eligibility
Comprehensive Benefits Package
Paid Time Off
401k & Company Match
Position Summary:
The Administrative Assistant provides support and services to the Plant Manager and Plant Operations Staff. The job duties include, but are not limited to calendar management, scheduling and planning of events and meetings, fielding and responding to general questions from the organization.
Key Job Responsibilities:
- Responsible for bakery reception process: visitor entry, visitor log maintenance and visitor coordination to destination, etc.
- Interface with various internal and external vendors, departments, visitors, staff, etc.
- Provide direct support for Plant Manager and all Department Managers.
- Provide general clerical and administrative support including answering phones, filing, preparation of mailings, communication, presentations, ordering supplies, coding and paying invoices, etc. as needed.
- Book conference rooms for the Greenwich Plant, and Innovation Center
- Arrange and set up meetings, including logistics, supplies and meals
- Provide backup support for Payroll adjustments
- Post weekly bakery schedules
- Assist plant with questions/issues as needed
- Administer perfect attendance process, and gift card ordering for the plant
- Coordinate Annual hearing test associate scheduling and coordination
- Administer Safety Shoe order / process
- Administer donation requests
- Coordinate annual flu shots
- Assist with annual associate BBQ
- Performs other duties as assigned
Education and Work History:
- High school diploma is required, but a BS or AS degree is preferred.
- Minimum 6+ years of administrative experience
- Excellent communication and interpersonal skills.
- Ability to interact with individuals at all levels within the organization
- Ability to organize and plan meetings at all levels and all aspects
- Professional demeanor and ability to maintain confidentiality
- Ability to work independently and with minimum direction
- Must be able to multi-task and prioritize needs of multiple individuals to ensure needs of all team members supported are met in a timely fashion
- Must be proficient in Microsoft Office programs: Word, Excel and PowerPoint
A combination of education, training and experience that results in demonstrated competency to perform the work may be substituted.
The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be requested to enable qualified individuals with disabilities to perform the essential functions of each job.
Bimbo Bakeries USA is an equal opportunity employer with a policy that provides equal employment opportunity for applicants and employees regardless of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, marital status, veteran status, any other classification protected by law.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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