Administrative Assistant

Excelsior Wellness is seeking a proactive and highly organized Administrative Assistant to support 2-3 Executive Administrators.

Excelsior Wellness is an overarching nonprofit healthcare system alternative. It is currently comprised of four interconnected organizations that enable our team of compassionate employees to provide comprehensive wraparound services to meet the needs of our patients and the community.

Job Summary:

This essential role involves managing complex calendars, coordinating meetings, and handling administrative tasks to enable our executive leaders to focus on strategic initiatives. The Administrative Assistant will be directly supervised and supported by the Chief of Staff or another executive leader.

Primary Responsibilities:

• Manage and prioritize complex calendars for multiple Executive Administrators.


• Schedule meetings, prepare agendas, and coordinate logistics.


• Respond promptly to emails and internal communications on behalf of executives.


• Organize and prepare materials for leadership meetings.


• Track and follow up on action items from meetings.


• Provide administrative support for special projects.


• Assist in preparing reports and presentations for executive meetings.


• Coordinate team events and staff engagement activities.


• Review and improve administrative processes for efficiency.

Required Qualifications:

• Minimum high school education or equivalent; Associate degree in business administration or a related field preferred


• 3+ years of experience in administrative support, scheduling, and office operations.


• Exceptional organizational and time management skills.


• High proficiency with calendar and scheduling tools (e.g., Microsoft Outlook, Teams)


• Ability to work independently and manage multiple priorities


• Must be able to pass a criminal background check


• Valid state driver’s license

Preferred Qualifications:

• Previous experience supporting executive leaders or managing complex schedules


• Exceptional communication and problem-solving skills

Benefits:

Excelsior Wellness offers comprehensive medical (Providence + Cigna), dental (Lincoln), and vision (VSP) insurance packages.

• Employee insurance packages range from a $0 to $75 monthly premium.


• Medical coverage responsible deductibles ranges from $250 to $500/Annually


• Excelsior Wellness employees typically save $1,200 to $8,700 annually on premiums and $1,250 to $6,000 on deductible expenses compared to other employers in the region.

Additional Benefits:

• Retirement plan with employer match


• Employer-paid life insurance


• Generous PTO and 11 paid holidays


• Free access to professional development courses and learning platforms


• Employer-paid licensing fees (as applicable)

Learn More:

Visit our website at www.excelsiorwellness.org to discover more about our organization.

Equal Opportunity Employer:

Excelsior Wellness is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.