Administrative Assistant

Salary :

$25 - 30 hourly

Company : E-j Electric Installation Co.

Job Type : Full Time

Bethpage, Ny

Job Description - Administrative Assistant

About E-J

The E-J Group is active in all facets of electrical contracting, bringing experience, expertise, and a national reputation to projects that range in size up to more than $300 million. With over 3,750 employees across 31 offices, E-J delivers full-service electrical solutions for rail systems, transit facilities, office buildings, hospitals, power, renewable energy, clean energy, co-generation facilities, roadway and outdoor specialty work, airports, industrial facilities, data centers, chip plants, universities, sports stadiums, extra high voltage distribution, utility, and gas infrastructure. At E-J, three generations of family expertise have built an organization that combines practical knowledge with modern technological innovation, providing rapid and efficient solutions for today’s lighting, power, energy, and communication needs. E-J has over a 127-year reputation for integrity, quality, and exceptional service in the electrical field. To learn more, visit www.ej1899.com.

Title/Role: Admin. Assistant
Division: Long Island
Location: Bethpage, NY

Reporting to: Project Manager & VP

What You’ll Do:

Coordinate with HR & Field to track onboarding and offboarding activities
Track and follow up on employee and manager action items, including:
Security awareness training completion
Policy acknowledgements
Equipment return confirmations
Track action items and follow-ups from meetings
Follow up on stalled or incomplete requests (non-technical support)
Prepare non-technical monthly IT reports (Training, cellular, and hardware)
Maintain Compliance calendars
Reconcile monthly expenses and invoices
Assist with fulfilling and tracking orders
Maintain vendor contact lists, contracts, and renewal dates (internet services, utilities, licensing)
Communicate with vendors for
Facility-related issues (Plumbing, HVAC, pest control, etc…)
Non-technical issues (eWaste, shredding , copier maintenance)
Track service requests and ensure follow-through
Support recurring ISO policy and compliance requirements by (May add more non-technical support as I review the policies):
Communicating with satellite office points of contact
Collecting, scanning, and filing physical security logs
Server room access logs
Guest sign-in sheets
Maintain records to support audits and reviews
Monthly ISO-policy requirements.
Communicate with satellite office POCs
Scan and file physical security logs (Server room access and guest sign-in)
Manage and maintain employee roster updates, including tracking and maintaining all Long Island employee and field staff trainings, certifications, and compliance records
Provide ongoing support with The Onion platform and all related electrical licensing requirements
Assist with BEC and FDNY filings, ensuring accuracy and timely submissions, and follow up with Project Managers to close out all BEC and FDNY requirements
Maintain and update vehicle logs and related documentation
Help support BMO expense’s tracking and reporting
Assist with overseeing the Long Island office, including:
- Assist in employee onboarding support
- Ordering and maintaining breakroom and office supplies

Advantages of Working at E-J:

Leading Electrical Contracting Organization Nationwide
Oldest Family-Owned and Operated Electric Contractor since 1899
Job training and mentorship
Competitive compensation packages
Comprehensive benefits, including medical, dental, and 401K plan
Paid holidays and vacation
Merit-Based Bonus
Tuition Reimbursement Program

Salary Range: $25-$30/hour

The E-J Group is an Equal Employment Opportunity Employer and ensures equal employment opportunity for all persons without discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, marital status, citizenship, or any other characteristic protected by law.
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Administrative Assistant

Job Description - Administrative Assistant

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