Administrative Assistant

Company Overview

CME Associates, Inc. (CME) is a multi-talented and multi-disciplined engineering technology corporation that provides Construction Materials Evaluation and Technical Support Services to owners and professionals engaged in design, construction, and maintenance of buildings and infrastructure. CME's licensed engineers and certified technicians specialize in geotechnical engineering, construction materials evaluation in both field and laboratory, geological sciences, subsurface exploration, and investigative engineering.

Summary

Our Administrative Assistant is responsible for administrative functions that include payroll preparation, reporting, scheduling of services, and communications between technical staff and clients. This position is in-office, Monday-Friday, 8:00am-4:30pm. 

Responsibilities

• Prepare and submit payroll documentation weekly to corporate office for final processing
• Be first point of contact for calls from clients, and maintain open communications regarding services
• Create and publish daily schedule for field services
• Complete and submit weekly sales reports
• Process new hire, rehire, and termination documents
• Assist corporate office with quarterly reporting
• Oversee peer review process of technical reports and report edits
• Assist with the completion and distribution of proposals, and track and update proposal log
• Creation of new projects in database
• Request project information from clients as needed

Qualifications

• High school diploma, associate's degree in business or related is ideal
• Proficient in Microsoft programs such as Excel, Word, and Outlook
• Organized and possess exceptional communication skills
• Ability to initiate and follow through with requests for information and track due dates
• Must be able to maintain confidentiality

Compensation: $22 - 26/hour

Benefits

CME offers competitive wages and all benefits listed here: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full-time employees.

This is an Equal Employment Opportunity.  All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. 

CME Associates, Inc. is an Affirmative Action Employer.

A New York State Certified Woman Owned Business Enterprise (WBE).