Administrative Assistant

🚀 Job Title: Administrative Assistant

📍 Location: Houston, TX (Inner Loop / Metro Houston) Onsite

💰 Pay Rate: $65,000 base salary

🔥 Overview:

Career Launchpad for Commercial Real Estate Professionals 🚀

Join a long-standing (60+ years in business!) & growing commercial real estate brokerage working on high-value transactions across industrial, office, retail, land, and investment sales. The Houston office is lean, sharp, and expingclient-facanding and this role sits at the center of the action.

You’ll work directly with senior leadership, support live deals, manage critical data, and help drive transactions from first outreach to closing. GREAT role for those proactive, detail-obsessed professionals who want real exposure and mentorship inside commercial real estate.

This is not a back office support role! This is a client facing position and requires the ability to confidently communicate in person, via phone, and email.

💼 What You’ll Do:

This role blends administrative excellence + deal support + business operations.

🧠 Core Responsibilities

• Partner daily with senior brokers to manage priorities and workflows


• Own calendars, scheduling, meetings, and property tours


• Handle inbound calls and draft polished follow-up emails


• Serve as a reliable point of contact for internal and external stakeholders

🏗️ Transaction & Deal Support

• Organize deal files and track transaction timelines


• Assist with leases, proposals, commission agreements, and closing docs


• Maintain pipeline reports, KPIs, and market comps


• Keep listings, maps, and property details accurate and current

📊 Business Development & CRM

• Scrub property databases to identify owners and new leads


• Prep daily call and email prospecting lists


• Track industrial listings and leasing activity across Houston


• Update CRM with contacts, notes, and follow-ups

📣 Marketing & Operations

• Support flyers, offering memorandums (OMs), and email campaigns


• Coordinate signage or occasional site visits


• Organize SharePoint folders and handle light office admin


• Support onboarding of new clients and engagements

🛠️ Tools You’ll Use

• CoStar


• Crexi


• Salesforce-based CRM


• Microsoft Office Suite


• Adobe

💎 Compensation & Perks:

💵 Compensation

• $65,000 base salary


• Full-time, onsite


• Typical hours: 8:00 – 5:00 PM


• Hands-on training and real mentorship from leadership

🩺 Benefits

• Medical insurance (Blue Cross Blue Shield)


• Dental & vision options available


• 401(k) plan


• 2 weeks PTO


• 10 paid holidays

🎉 Culture

• Close-knit, low-ego, no-politics environment


• Quarterly team outings and a laid-back but high-performance culture


• Leadership that truly invests in people


• Real growth runway — this role can evolve significantly over time, with potential exposure to brokerage or higher-level operations

✅ Requirements:

Must Have

• 2–4 years of administrative, operations, or office support experience


• Strong attention to detail and follow-through


• Professional presentation and strong communication skills


• Consistent and stable work history!

Nice to Have

• Salesforce or CRM experience

Additional Notes

• Real estate license not required

⚠️ Important Information:

• This is not a remote role — onsite presence is required


• The company does not provide visa sponsorship

✨ If you want a role where your work is visible, your contribution matters, and your career can actually go somewhere — this is it.